Request for Bids

The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

  • Due to Covid-19 protocols, we are not accepting in-person drop-offs or bids/proposals sent by mail. Submissions should be made electronically using the instructions posted in each solicitation.
  • To apply to our bidder's list please visit the Vendor Portal
  • Bids are listed below from most recent to oldest.

B4575: Requirements Contract for Ahera Management Plan and Laboratory Services for Asbestos Bulk Sampling and Analysis

  • Bid Due Date and Time : March 15, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: March 16, 2022 at 11:00 A.M.
  • VIRTUAL Pre-Bid Conference: February 3, 2022 at 2:30 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide all labor, materials, and supervision for Ahera management plan and laboratory services for asbestos bulk sampling and analysis.

Login to the Vendor Portal to download BID B4575.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5667: Requirements Contract for Repair and Maintenance of Combustible Gas Leak Detection Systems

  • Bid Due Date and Time : March 21, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: March 22, 2022 at 11:00 A.M.
  • VIRTUAL Pre-Bid Conference: February 10, 2022 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide all labor, material (consumables and small items), transportation, equipment and any other necessary appurtenances which may be required and necessary to test, reset, calibrate, adjust and/or repair components of the specified combustible gas leak detection systems, CO detectors connected to the Gas leak Detection System, and standalone Carbon Monoxide Detection systems which are not monitored by an FDNY approved Central Station monitoring company.

Login to the Vendor Portal to download BID B5667.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5596: Requirements Contract for Job Order Contracts for OFNS Electrical Feeders to Kitchen Equipment in School Cafeterias

  • Bid Due Date and Time : March 3, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: March 4, 2022 by 11:00 A.M.
  • MANDATORY VIRTUAL Pre-Bid Conference: February 3, 2022 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

This is a requirements contract and it is for repair, replacement and/or installation, of the products and services for all schools, offices and other facilities and locations under the jurisdiction of the Board of Education of the City of New York in the geographic area.

The awarded Contractor(s) may be issued a series of Job Orders which will order that specific work be performed at specific locations as provided for in the contract.

Login to the Vendor Portal to download BID B5596.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RGreene@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5655: Furnish and Install - Window Air Conditioners

  • Bid Due Date and Time : January 27, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: January 28, 2022 at 11:00 A.M.

This is a requirements contract for all components, materials, labor, equipment and installation required to furnish and install window air conditioners in New York City Department of Education public schools, administrative and central offices.

Login to the Vendor Portal to download BID B5655.

There will be no pre-bid conference. Questions can be submitted to vwills@schools.nyc.gov on or before January 7, 2022. The official Questions and Answers document will be released on or about January 14, 2022.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to vwills@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4577: Requirements Contract for Testing and Analysis of Air and Water

  • Bid Due Date and Time : **New** February 10, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: **New** February 11, 2022 by 11:00 A.M.
  • VIRTUAL Pre-Bid Conference: May 3, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide all labor, materials, and supervision for testing and analysis of air and water.

Login to the Vendor Portal to download BID B4577.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4500: Requirements Contract for Asbestos Abatement

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 23, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide asbestos abatement services in schools and administrative buildings.

Login to the Vendor Portal to download BID B4500.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4503: Requirements Contract for Internal and External Inspections of Boilers

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 17, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide all labor, material and supervision required and necessary to inspect low pressure boilers and high pressure boilers both inside and outside, certify to their safe operation and file appropriate documents to that effect.

Login to the Vendor Portal to download BID B4503.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3483: Requirements Contract for Repair and Maintenance of Direct Digital Control Systems

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 18, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide all labor, material and supervision required and necessary to repair, replace, maintain, inspect, test, diagnose, calibrate, analyze, trace and verify all components, units, modules, controllers, devices, local/area networks and provide the system programming of the direct digital control systems and subsystems, and related repairs to the HVAC system which the DDC system controls.

Login to the Vendor Portal to download BID B3483.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3482: Requirements Contract for Supply and Delivery of Custodial Janitorial and Sanitation Supplies

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 9, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall furnish and provide on-site inside delivery of custodial janitorial and sanitation supplies to approximately to all DOE facilities.

Login to the Vendor Portal to download BID B3482.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3403: Audio Visual and Interactive Flat Panels

  • Bid Due Date and Time: **New** March 1, 2022 by 4:00 P.M.
  • Bid Opening Date and Time: **New** March 2, 2022 at 11:00 A.M.

This is a requirements contract and is intended to cover, during the period of the contract, the requirements for furnishing, delivering and assembling Audio Visual products, Interactive Flat Panels as well as performing training/professional development services for all schools and administrative/central offices under the jurisdiction of the Department of Education of the City of New York. 

Login to the Vendor Portal to download BID B3403.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to VWills@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

Minor Procedure Violations (MPV)

B2358: Determination to Ratify Minor Procedure Violations – Prior to Registration of Contract; Extension Agreement with LearningTimes LLC 

On December 1, 2021, pursuant to Section 1-03(g)(1)(ii) of the New York City Department of Education (“DOE”) Procurement Policy and Procedures (“PPP”), the Director and City Chief Procurement Officer of the Mayor’s Office of Contract Services (“Director and City Chief”) ratified a minor procedures violation request made on December 1, 2021 by the DOE in connection to the extension agreement with LearningTimes LLC for the provision of webcast services, used for classroom and professional instruction, meetings, conferences, and other activities that may involve internal DOE personnel, the public, or both. The DOE and the Director and City Chief determined that the minor violation, which occurred with regard to an error made in complying with Section 4-07(d)(1) of the PPP, resulted in no adverse impact, the ratification of the agreement is in the best interest of the DOE and will not violate any law applicable to the procurement process.

Vendor: LearningTimes LLC 

Anticipated Contract Value: $1,460,983.51

Duration of the Contract: 12/1/21 – 5/31/23

Contact

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