Request for Bids

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The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

While only RFB solicitations below with the words “Schedule B” have Minority/Women-Owned Business Enterprise (MWBE) subcontracting requirements, MWBEs interested in performing work a subcontractor can complete the MWBE Subcontracting Interest Form found on the Notice of Minority/Women-Owned Business Enterprise (MWBE) Subcontracting Opportunity page for any of the below opportunities. The webpage also provides an avenue for prime bidders to find and work with MWBE subcontractors. Vendors are encouraged to explore the page to learn more about the MWBE Subcontracting initiative at New York City Public Schools.

  • To apply to our bidder's list please visit the Vendor Portal
  • Bids are listed below from most recent to oldest.

B5878: Requirements Contract for Pick-Up and Delivery of Meals

  • Bid Due Date and Time: June 30, 2025, 4:00 P.M.
  • Bid Opening Date and Time: July 1, 2025, 11:00 A.M. 
  • Pre-Bid Conference: May 27, 2025, 11:00 A.M., both in-person and virtually from 11:00 A.M

    The link to the virtual Pre-Bid Conference scheduled is  here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This is a requirements contract to provide pickup service of prepared meals from approximately 250 school kitchens (“Feeder Kitchens“) and deliver to approximately 500 schools and other DOE sites (“Receiver Sites”) citywide.

The RFB consists of thirteen (13) Aggregate Classes (ACs) covering pickup and delivery service of prepared meals and supplies such as plates, utensils, etc., from select schools throughout the city. Meals are packed in portion containers or lunch bags and placed in insulated transporter bags which will be delivered to DOE locations that are not equipped to cook and/or prepare meals at their sites.  Service also includes the pick-up and delivery of catering food items and supplies during special events.

Login to the Vendor Portal to download BID B5878.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to  FCastel@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5858: Imprinted Sports Uniforms

  • Bid Due Date and Time: ** June 12, 2025, 4:00 P.M.
  • Bid Opening Date and Time: ** June 13, 2025, 11:00 A.M. 
  • Pre-Bid Conference: May 14th, 2025, 11:00 A.M., both in-person and virtually from 11:00 A.M – 1:00 P.M, at 209 Joralemon Street, 2nd Floor Courtroom, Brooklyn, NY 11201. Attendance at the pre-bid conference is optional. Due to space limitations, we ask that no more than 2 representatives of your company attend in-person. If you intend to attend the pre-bid conference, please email Priya Nandelall Shiwpal by close of business on April 16th, 2025, with the name of representative(s) that will be attending, as well as if your representatives will attend in-person or virtually.

    The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This is a requirements contract for furnishing and delivering Imprinted Sports Uniforms to over 1,800 schools and 200 central offices, under the jurisdiction of the Department of Education of the City of New York (the “DOE”).

Login to the Vendor Portal to download BID B5858.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to pnandelallshiwpal@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5861: Repair of Cafeteria and Kitchen Equipment

  • Bid Due Date and Time: **UPDATED** June 9, 2025 by 4:00 PM
  • Bid Opening Date and Time: **UPDATED** June 10, 2025 at 11:00 AM
  • Pre-Bid Conference: March 11, 2025, 11:00 A.M., on Microsoft Teams Live.  The link to the virtual Pre-Bid Conference scheduled is  here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This is a requirements to provide comprehensive repair and maintenance service of heavy-duty cafeteria and kitchen equipment within the New York City Department of Education, Office of Food and Nutrition Services (OFNS) public schools. Services will include but not limited to materials, equipment diagnostics, labor, parts, and disconnection and or Installation. 

The RFB consists of 14 Aggregate Classes (ACs) covering repair and maintenance of refrigeration, cooking units and other equipment such as refrigerators, milk chest, ovens, ranges, Ovens, Food Warmers, Steamer/Kettle Combos, Fryers, etc.  

Login to the Vendor Portal to download BID B5861.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to  FCastel@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5847: Repair And Maintenance of Combustible Gas Leak Detection Systems

  • Bid Due Date and Time: **May 8, 2025, 4:00 P.M.
  • Bid Opening Date and Time: **May 9, 2025, 11:00 A.M. 
  • Schedule B Waiver Due on or before: **April 22, 2025, 4:00 P.M.
  • Pre-Bid Conference: March 3, 2025, 12:00 P.M., on Microsoft Teams Live.  The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The Contractor shall provide all labor, materials (consumables and small items), transportation, equipment, and any other necessary appurtenances required to inspect, test, reset, calibrate, adjust and/or repair components of the specified Gas Detection Systems in a school covering HVAC services, boiler rooms, on furnaces and water heaters and related equipment. Gas leak detection systems, CO detectors connected to the Gas leak Detection System, and standalone Carbon Monoxide Detection systems which are not monitored by an FD approved Central Station monitoring company. The gas leak detection equipment may be monitoring any area including HVAC services, boiler rooms, furnaces, and water heaters, and may include associated systems. When required, the Contractor may replace systems or components of systems to maintain the system in safe and proper operation.

Login to the Vendor Portal to download BID B5847.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to RBellamy@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5875 - Requirements Contract for Food Distribution Services

  • Bid Due Date and Time: ** June 26, 2025, at 4:00 P.M.
  • Bid Opening Date and Time: ** June 27, 2025, at 11:00 A.M.
  • Pre-Bid Conference: January 14, 2025, at 11:00 A.M., Microsoft Teams platform.  The link to the scheduled virtual Pre-Bid Conference is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This is a requirements contract to provide food distribution services to Office of Food and Nutrition Services operated kitchens citywide. Contracts resulting from this Request for Bid (RFB) will cover the acquisition, storage, handling, and distribution of approximately 300 food products, integration and distribution of donated goods and program management.

The RFB consists of six (6) Aggregate Classes, covering three food categories: frozen food, groceries, and fresh produce.  Bidders will be required to quote net cost for foods from various manufacturers and suppliers and delivery mark-up.

Login to the Vendor Portal to download BID B5875.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to FCastel@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5901 - Dedicated Internet Access

  • Bid Due Date and Time: UPDATED February 10, 2025, 4:00 P.M.
  • Bid Opening Date and Time: UPDATED February 11, 2025, 10:00 A.M. 
  • Questions Due: January 10, 2025, by 4:00 P.M.
  • Pre-Bid Conference: December 20, 2024, 10:00 A.M., on Microsoft Teams Live.  The link to the scheduled virtual Pre-Bid Conference is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (“DOE”) is seeking qualified contractors to provide Internet access at an aggregate bandwidth of 400 Gigabits per second (“Gbps”) for all schools and administrative sites for users to attain access to Internet-based information and applications. With the growth in media-rich web applications that require significantly higher bandwidth, a new contract is required to support a projected 1G to 10G bandwidth and beyond for future needs. DOE currently operates over 1,800 schools and administrative offices at almost 1,400 physical locations. DOE expects to award requirements agreements to a Contractor offering the lowest price. 

Login to the Vendor Portal to download BID B5901.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please e-mail RFBITProcurement@schools.nyc.gov with the RFB number and title in the subject line of your e-mail.

B5834 - Repair, Maintenance, Upgrades, and Installation of Direct Digital Control Systems

  • Bid Due Date and Time: ** Wednesday, February 5, 2025, 4:00 P.M.
  • Bid Opening Date and Time: ** Thursday, February 6, 2025, 11:00 A.M. 
  • Schedule B Waiver: ** Friday, January 17, 2025, 4:00 P.M.
  • Pre-Bid Conference: ** December 18, 2024, 12:30 P.M., on Microsoft Teams Live.  The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The Contractor shall include but not be limited to providing all labor, material, equipment, tools, and supervision required and necessary to repair, replace, maintain, inspect, test, diagnose, calibrate, analyze, trace, and verify all components, units, modules, controllers, devices, local/area networks, and to provide the system programming of the DDC systems and subsystems. The scope of work also includes related repairs to the heating, ventilation, and air conditioning systems which the DDC system controls. This includes and is not limited to central processor units, monitors, keyboards, printers, modems, processors, microprocessors controllers, control modules, transducers, relays electrical power supplies, all related wiring VAV terminals, all sensors, freeze-stats, filter sensors, fan status switches, valve actuators, damper actuators, all controllers including room and zone thermostats, all ancillary systems controls, all components of work stations, control panels, equipment controllers and sensors, all components of software systems, all control units and modules and all other components of the DDC System.  

Login to the Vendor Portal to download BID B5834.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to RBellamy@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5855 - Requirements Contract for Cafeteria Tables

  • Bid Due Date and Time: **UPDATED** January 16, 2025, 4:00 P.M. (Please note that bids are due via electronic mail to DCPSubmissions@schools.nyc.gov)
  • Bid Opening Date and Time: **UPDATED** January 17, 2025, 11:00 A.M. 
  • Pre-Bid Conference: **UPDATED** October 30, 2024, 11:00 A.M. at 65 Court Street, Room 1201, Brooklyn, NY 11201

Description: This is a requirements contract for furnishing and delivering Cafeteria Tables to over 1,800 schools and offices under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”). A Pre-Bid conference will be held on October 23, 2024 at 65 Court Street, Room 1201, Brooklyn, NY 11201. Attendance to the pre-bid conference is optional with the opportunity to be in-person or virtual. Due to space limitations, if attending the pre-bid conference in-person, we ask that no more than 2 representatives of your company attend.

If you intend to attend the pre-bid conference, please email Steve Ladolcetta Sladolc@schools.nyc.gov by close of business on October 18, 2024, with the name of representative(s) that will be attending and note if you will be attending in-person or virtually. A virtual link for the pre-bid conference will be sent at a later date.  

Login to the Vendor Portal to download BID B5855.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to  SLadolc@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5752 - Asbestos Hazard Emergency Response Act (AHERA) Management Plan and Laboratory Services for Asbestos Bulk Sampling and Analysis

  • Bid Due Date and Time: **TBD
  • Bid Opening Date and Time: **TBD
  • Schedule B Waiver Due on or Before: October 2, 2024, 4:00 P.M. 

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The contractor shall provide all labor, material, and supervision necessary for AHERA inspection and the preparation of the AHERA management plan and/or Triennial AHERA Re-inspection and updated management plan, in strict accordance with EPA 40 CFR Part 763 (Subpart E-Asbestos Containing Material in Schools).

Login to the Vendor Portal to download BID B5752.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5809 - Removal of Plumbing Obstructions

  • Bid Due Date and Time: **TBD
  • Bid Opening Date and Time: **TBD
  • Schedule B Waiver Due Date: September 10, 2024, 5:00 P.M. 

Pre-Bid Conference: August 23, 2024 at 10:30 A.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here

•We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The contractor shall provide all labor, material and supervision required and necessary to to locate and remove blockages in plumbing and drainage lines.

Login to the Vendor Portal to download BID B5809.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5762 - Compostable Foodservice Products

  • Bid Due Date and Time: **UPDATED June 16, 2025 at 4:00 PM
  • Bid Opening Date and Time: **UPDATED June 17, 2025 at 11:00 AM
  • Pre-Bid Conference: **UPDATED January 7, 2025 at 11:00 AM

The link to the virtual Pre-Bid Conference can be found here.

Description: This is a requirements contract to provide furnishing and delivering of compostable foodservice products such as plates, trays, forks, knives, spoons, straws, to the New York City Department of Education, Office of Food and Nutrition Services (OFNS).

Login to the Vendor Portal to download Bid B5762.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to FCastel@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5840 - Requirements Contract for Manufacturer Direct Fresh Milk Products

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This is a requirements manufacturer direct contract, to provide fresh milk products to contracted Department of Education (DOE) milk products distributors who will deliver to approximately 1,300 New York City DOE public schools citywide. The RFB consists of three (3) Aggregate Classes (ACs) covering 6 items: Whole milk (Half Pint and Quart containers), Low Fat milk, Fat Free milk, Fat Free Chocolate, and Half and Half.

Login to the Vendor Portal to download Bid B5840.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to FCastel@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B5684 - Job Order Contract HVAC Energy Efficiency Projects

  • Bid Due Date and Time: *UPDATED* May 29, 2025 at 4:00PM
  • Bid Opening Date and Time: *UPDATED* May 30, 2025 at 11:00AM
  • Schedule B Waiver Due on or before: *UPDATED* May 12, 2025 at 4:00PM
  • Pre-Bid Conference: June 14, 2024 at 10:30 A.M., on Microsoft Teams Live.

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The contractor shall provide all labor, material and supervision required and necessary for Heating Ventilation and Air Conditioning (HVAC) for Energy Efficiency Projects in schools and administrative buildings.

Login to the Vendor Portal to download Bid B5684.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to tmartinez36@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4549 - Repair and Replacement of Wood Floors

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The scope of work will include but not be limited to providing all labor, material, and supervision that is required and is necessary to temporarily remove all the furniture, materials and apparatus from the classrooms, offices, gymnasiums, dance classrooms, auditoriums, or other designated room, cut out, remove and legally dispose of the damaged areas of the existing wood (or synthetic) flooring system as indicated on the Proceed Order.   

Login to the Vendor Portal to download Bid B4549.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to irawls@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3446: Leasing of Multi-Functional Devices

  • Bid Due Date and Time: **NEW** August 19, 2024, 4:00 P.M.
  • Bid Opening Date and Time: **NEW** TBD

Description: This is a requirements contract for the leasing of multi-functional devices under the jurisdiction of the Board of Education of the City School District of the City of New York (“Board of Education,” “NYCDOE,” “NYCBOE,” “DOE,” “BOE,” or the “Board”). 

Login to the Vendor Portal to download BID B3446.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

For all questions related to this RFB, please send an e-mail to RJohnson99@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B4500: Requirements Contract for Asbestos Abatement

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • VIRTUAL Pre-Bid Conference: February 23, 2021 at 2:00 P.M., on Microsoft Teams Live. The link to the virtual Pre-Bid Conference scheduled is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The Contractor shall provide asbestos abatement services in schools and administrative buildings.

Login to the Vendor Portal to download BID B4500.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

 

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