Request for Proposals

The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE’s mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

  • To apply to our bidder's list please visit the Vendor Portal.
  • Proposals are listed below from most recent to oldest.

R1345: Labor Support Unit - Team Lead

  • Proposal Due Date and Time: NEW - TBD
  • PRE-PROPOSAL CONFERENCE: In lieu of a pre-proposal conference, we ask that interested vendors refer to the recording posted for Request for Proposal #R1662 – Labor Support Unit Consultants.

Description: The New York City Department of Education (NYCDOE) on behalf of the Office of Labor Relations to establish a contract with a consultant to serve as the Team Leader to the Labor Support Unit Consultants who provide ongoing assistance to principals and assistant principals in the evaluation and discipline process for poorly performing tenured pedagogues. The Labor Support Unit (LSU) assigns consultants to cases involving U-rated teachers and other pedagogues, and to work with Principals and Assistant Principals to prepare documentation related to underperforming pedagogues and other school-based personnel. The Team Leader acts as a liaison and support conduit among attorneys, the LSU Consultants and school administrators. These services are contracted due to the cyclical nature of the workload. Consultants work significantly less in the summer and their workload can vary during the school year based on the needs of the schools to which they are assigned. The Team Leader’s workload will be based on that of the consultants they supervise. This RFP may result in one (1) requirements contract agreement. The awarded contract will be for a term of three (3) years and two (2) 1-year options to extend, with services anticipated to commence on or about September 1, 2024, and ending on August 31, 2029.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1345.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, February 27, 2024.

R1410: Translation and Interpretation Services

  • Proposal Due Date and Time: UPDATED TBD
  • Pre-Proposal Conference: UPDATED March 1, 2024, from 2:00 P.M. to 3:00 P.M. EST on Microsoft Teams Live. The link to the scheduled virtual Pre-Proposal Conference can be found here.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the Division of Family and Community Engagement and External Affairs’ Office of Language Access – formerly Translation and Interpretation (T&I) Unit – is seeking proposals from organizations experienced and capable in providing translation and interpretation services, at a minimum, in the top 25 languages preferred by NYCDOE families: Spanish, Chinese (Mandarin and Cantonese/Traditional and Simplified), Bangla (a.k.a Bengali), Arabic, Russian, Haitian Creole, French, Urdu, Korean, Uzbek, Albanian, Ukrainian, Punjabi (a.k.a. Panjabi), Polish, Fulani, Georgian, Tadzhik (a.k.a Tajik), Nepali, Soninke, Hindi, Japanese, Yiddish, Portuguese, Tibetan, Vietnamese, with a strong emphasis on the nine (9) NYCDOE’s Covered Languages (Arabic, Bangla (a.k.a Bengali), Chinese (Mandarin and Cantonese/Traditional and Simplified), French, Haitian Creole, Korean, Russian, Spanish, and Urdu.) which will result in high quality implementation of language access services. The NYCDOE’s Office of Language Access supports NYCDOE offices and public schools in their efforts to connect with families who prefer to communicate in a language other than English, to ensure equity and access for all.

This RFP may result in the award of multiple requirements agreements. The awarded contract(s) will be for a term of five (5) years. The NYCDOE reserves the unilateral option to extend the contract(s) for two (2) additional one-year periods. It is anticipated that services will commence on about July 2024.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1410.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

UPDATED - Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, March 7, 2024.

R1680: Administrative Process Consultants

  • Proposal Due Date and Time: NEW - TBD
  • Pre-Proposal Conference: February 16, 2024, from 1:00 P.M. to 2:00 P.M. EST on Microsoft Teams Live. The link to the scheduled virtual Pre-Proposal Conference can be found here.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the Office of Labor Relations and Collective Bargaining (OLRCB) is seeking proposals from consultants to serve as the Labor Contract Grievance Representatives or Salary and Rating Appeals Representatives in the grievance and other administrative processes that are required by the various collective bargaining agreements between NYCDOE and various unions, and NYCDOE rules and regulations. This Open-Ended RFP may result in multiple requirements contract agreements. The awarded contract will be for a term of three (3) years and two (2) 1-year options to extend, with services anticipated to commence on or about August 1, 2024, and ending on July 31, 2027.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1680.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, February 22, 2024.

R1662: Labor Support Unit Consultants

  • Proposal Due Date and Time: NEW - TBD
  • Pre-Proposal Conference: February 14, 2024, from 1:00 P.M. to 2:00 P.M. ESTon Microsoft Teams Live. The link to the scheduled virtual Pre-Proposal Conference can be found here.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the behalf of the Office of Labor Relations (“OLR”) and the Teacher Performance Unit, is seeking consultants to provide support to principals and other school-based supervisors in observing and evaluating pedagogues. Labor Support Unit (“LSU”) consultants are assigned to cases involving U-rated teachers and other pedagogues, and work with Principals and Assistant Principals to prepare documentation of underperforming pedagogues and other school-based personnel. This Open-Ended RFP may result in multiple requirements contract agreements. The awarded contract will be for a term of three (3) years and two (2) 1-year options to extend, with services anticipated to commence on or about August 1, 2024, and ending on July 31, 2027.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1662.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, February 20, 2024.

R1449: Professional Civil Engineer Consultant Services

  • Proposal Due Date and Time: January 17, 2024, 1:00 P.M.
  • Proposal Opening Date: January 18, 2024.
  • Pre-Proposal Conference: Thursday, November 30, 2023, 12:30 PM-2:30 PM (UTC-05:00) Eastern Time (US & Canada), on Microsoft Teams Live. The link to the scheduled virtual Pre-Proposal Conference can be found here.
  • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The RFP includes three (3) Aggregate Classes (“AC”). The ACs include AC 1 Bronx and Manhattan (Districts 1-12), AC 2 Queens (Districts 24-30), and AC 3 Brooklyn and Richmond (Districts 13-23, 31, and 32).

The DOE requires the services of civil engineering consultants with expertise in maintenance and repair of buildings in New York City with particular expertise in the maintenance and alteration of buildings of various ages built under various historical building codes. The contracted vendor will determine and evaluate DOE buildings, system conditions, identify sources of structural problems, evaluate repair methods, and perform services related to the work as requested by the DOE. The vendor will also ensure that DOE buildings comply with current building codes, provide estimates for remediation work, and make relevant recommendations. Structural evaluations will include analyses of findings and suggested budgetary calculations for the work recommended.

This Proposal will be evaluated by a three-member evaluations committee that will be comprised of two (2) DOE employees from DSF and one (1) professional engineer. The committee will use the criteria listed on the following page to evaluate each vendor. These services are being contracted out because the DOE does not have the appropriate licenses or trained staff to perform this work.

The contract estimate is based on the previous three (3) years of usage and the anticipated increases of expenditures for the same services.

Login to the Vendor Portal to download Proposal R1449.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to Hamin2@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

 

R1342: Specialized High Schools Admissions Test (SHSAT) and Associated Services

  • RFP Due Date and Time: NEW November 8, 2023, by 1:00 PM EST
  • PRE-PROPOSAL Conference: September 28, 2023, from 1:00 P.M. to 2:30 P.M. EST Virtually on Microsoft Teams. The link to the pre-proposal conference is here. We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

The New York City Department of Education (NYCDOE) on behalf of the Office of Assessment (OA) is seeking proposals from organizations experienced and capable in providing a computerized adaptive testing (CAT) program, in addition to a paper-based version of the program for a small number of test-takers who cannot sit for the computer-adaptive test, with the objective of selecting students for admission to New York City’s specialized high schools. New York State Education Law, through the 1971 Hecht-Calandra Act, mandates that admissions to the Specialized High Schools be determined by a single competitive examination.

The Specialized High Schools Admissions Test (SHSAT) is designed to satisfy the aforementioned state mandate. It is meant to assess some of the knowledge and skills that students have learned through middle school. The assessment covers high-level mathematics and English language arts (ELA) knowledge for students who have completed 7th or 8th grade, and the test will take no more than three (3) hours, including directions, to complete. Students may be tested at their home schools during the school day or on weekends, with separate morning and afternoon sessions on both Saturday and Sunday.

The successful proposer will provide the content and platform for a CAT as well as a paper-based version of the test for a small number of test-takers who cannot sit for the computer-adaptive version because of a disability. The successful proposer will also provide all ancillary materials related to the development, production, delivery, administration, scanning, scoring, reporting, and preparation for the SHSAT for both versions of the test. For the purposes of this RFP, the term “computerized adaptive testing” (CAT) refers to a digital exam that dynamically sequences questions in order to identify a reliable score for the student’s ability in fewer total questions than a fixed-length paper-based version of the exam. Detailed service description and requirements are provided in the Request for Proposal (RFP) solicitation.

This RFP may result in one (1) requirements contract agreement. The awarded contract will be for a term of six (6) years and three (3) months, with services anticipated to commence on or about July 1, 2024, and ending on September 30, 2030.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download RFP R1342.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance. 

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00 P.M. EST, October 3. 2023.

R1188: Degree and Certification Services for Teachers and Teacher Candidates (For Private Colleges and Universities)

  • RFP Open Indefinitely.

The New York City Department of Education (NYCDOE), on behalf of the Division of Human Resources, Office of Teacher Recruitment and Quality, is seeking proposals from accredited private institutions of higher education, experienced in providing teacher certification programs that result in producing high quality teachers for NYCDOE public schools. A separate solicitation will be released for services from public institutions from the City University of New York (CUNY) and the State University of New York (SUNY) systems.

Since the inception of the New York City Teaching Fellows (NYCTF) program in 2000, the NYCDOE has worked collaboratively with vendors to prepare alternate route teachers for public schools throughout the city. Over the years, new programs have launched covering a variety of subject areas, based on the needs of the NYCDOE, and allowed for different entry points into the teaching profession. Moving forward, the NYCDOE seeks to continue to prepare alternate route teachers, while also providing space for new initiatives, innovative practices, and opportunities for vendors to support additional teacher preparation programs through both alternate and traditional route services. The NYCDOE will partner with accredited institutions of higher education that offer teacher certification programs and bachelor and master degrees in the field of education. All programs must be capable of providing relevant and responsive coursework focused on outcomes in teacher practice and be delivered in an efficient and flexible manner suited for participants who teach full-time while enrolled in coursework. Detailed service description and requirements are provided in the Request for Proposal (RFP) solicitation.

  • This RFP contains three (3) service components. Component 1 is independent and Components 2 and 3 are dependent.
  • Component 1: Alternative Certification Programs for Teacher Candidates.
  • Component 2: Supplementary, Extension, and Advanced Certification Programs for Teachers.
  • Component 3: NYC Pipeline Initiatives – Traditional Pathways for Teacher Candidates.

IMPORTANT: Vendors have the option to propose for Component 1 independent of Components 2 or 3. Vendors who propose for Component 2 must also propose for a second Component, either Component 1 or Component 3. Vendors who propose for Component 3 must also propose for a second Component, either Component 1 or Component 2. Vendors also have the option to propose for all three components. Proposals for a dependent component (Components 2 or 3) will not be considered without proposals for a second component.

The NYCDOE will enter into requirements contract agreements with multiple vendors that meet the needs and specifications of this open-ended RFP. The awarded contracts will be for a term of six (6) years. It is anticipated that services will commence on or about June 2019.

Login to the Vendor Portal to download RFP R1188.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail. For all questions related to this RFP, please send an e-mail to COPContracts@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail by no later than 4:00 P.M. EST, August 30, 2018.

R1177: Scholarships for Special Education in Teaching, Clinical Disciplines and Related Services (Government to Government)

  • RFP Open Indefinitely

The New York City Department of Education (NYCDOE) on behalf of the Division of Human Resource and Talent – HR School Support – and the Office of Scholarship and Incentive Programs releases this Open-Ended Request for Proposals (RFP) seeking proposals from State University of New York (SUNY) and City University of New York (CUNY) member institutions to participate in the NYCDOE’s Scholarship Program. Vendors must offer Master’s and/or Doctoral degree programs in any of or all the various areas/disciplines of Special Education and its related services. Institutions must offer Masters Degrees (Doctoral Degree for Therapists) that lead to State certification in a traditional teaching or clinical shortage areas. This program will prepare teacher-candidates to serve in the areas of Bilingual Special Education, Monolingual and Bilingual Speech Language Pathology, Monolingual and Bilingual courses for the Visually Impaired, Bilingual Guidance Counseling, Bilingual School Psychology, Bilingual Social Work and Occupational and Physical Therapy.

It is anticipated that no more than 20 contracts will be awarded. Services will commence in the Fall of 2017. The contract term is 5 years.

There is no fee for this RFP.

Login to the Vendor Portal to download RFP R1177.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail. For all questions related to this RFP, please send an e-mail to COPContracts@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail.

R1135: Scholarships for Special Education in Teaching, Clinical Disciplines and Related Services

  • RFP Open Indefinitely

The New York City Department of Education (NYCDOE) on behalf of the Division of Human Resource and Talent – HR School Support – and the Office of Scholarship and Incentive Programs releases this Open-Ended Request for Proposals (RFP) seeking proposals from New York State accredited graduate colleges/universities to participate in the NYCDOE’s Scholarship Program. Vendors must offer Master’s and/or Doctoral degree programs in any of or all the various areas/disciplines of Special Education and its related services.

It is anticipated that no more than 20 contracts will be awarded. Services will commence in the Fall of 2017. The contract term is 5 years.

There is no fee for this RFP.

Login to the Vendor Portal to download RFP R1135.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail. For all questions related to this RFP, please send an e-mail to COPContracts@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail.

Contact

Email Vendor Hotline

Back to Top