When and how do providers submit reports?
As per the Non-Exclusive Requirements Agreement for the Provision of Services for Preschool Students with Disabilities, T5 progress reports must be submitted by 4410 providers by February 1, 2022. Similar to last year, there is an automated process for 4410 providers to submit T5 progress reports.
All reports need to be uploaded using the T5 Progress Reports Submission Form (this is a form that automatically syncs to SharePoint). Please use Google Chrome as a browser.
4410 providers who have access to SESIS should upload T5 progress reports to SESIS before filling out the submission form.
4410 providers who do not have access to SESIS or SharePoint, please email your respective CSE SEEPPO to arrange delivery or shipment of T5 progress reports uploaded to a thumb drive or via USPS. Please see below for mailing information. Additionally, please scan the reports to your computer to be uploaded. The SEEPPO will then upload to SESIS.
No hard copies should be dropped at CSE offices. If you have already dropped off hard copies, please scan and upload accordingly.
Are there templates providers can use?
No. The DOE does not provide 4410 providers with T5 progress report templates. As per the Non-Exclusive Requirements Agreement for the Provision of Services for Preschool Students with Disabilities, progress reports must contain, at a minimum:
- A review of the educational/related service(s) IEP goals and objectives and the student’s current levels of performance in achieving the goals;
- A review of the educational/related service(s) to which the report pertains, including a description of the student’s response to the service and/or current levels of performance;
- The extent to which progress is sufficient to enable the child to achieve the annual goals and the extent to which that progress is sufficient to enable the student to achieve the goals by the end of the IEP period; and
- Suggested modifications to the duration and frequency of educational/related service(s), if any, and recommended changes to goals and objectives, if any.
- Any other information as directed by the Board pursuant to changes in law or regulation.
T5 progress reports provide DOE IEP teams with critical information about a child’s development, needs, and preschool special education services. The information supports IEP teams in determining the most appropriate school-age special education services to support a child as they enter kindergarten. Areas to consider for T5 progress reports include academic achievement and learning characteristics, social development, physical development, approaches to thinking and learning, communication and language, and activities of daily living (ADL) skills.
How are SEIT and related services coordinated?
With respect to any student who is recommended to receive Special Education Itinerant Teacher (SEIT) services and one or more related service, the SEIT provider is responsible for coordinating the provision of all SEIT and related services. Coordination activities include gathering appropriate progress reports from all related service providers and submitting to the appropriate SEEPPO by the required deadline.
How can providers support DOE teams?
4410 staff members, including administration, teachers, and related service providers, possess an abundance of knowledge and information about the development and progress of their preschool students participating in the T5 process. As a result, they can support IEP teams in developing appropriate kindergarten IEPs and ensuring the successful transition of children.
The DOE understands that 4410 providers have varying levels of resources, including staff members, time, and technology, and this may affect the ability to support IEP team requests. 4410 providers are asked to evaluate and determine their capacity and share any concerns for supporting IEP team requests that are outside of the requirements outlined in the Non-Exclusive Requirements Agreement for the Provision of Services for Preschool Students with Disabilities by emailing Turning5@schools.nyc.gov.
What are other important dates to know?
- Mid December 2021 /Early January 2022: Majority of T5 cases assigned and T5 case reassignment process underway
- End of February, 2022: Earliest start date for T5 IEP meetings
Can providers submit reports before the deadline?
Yes. 4410 providers can submit T5 progress reports starting in January.
The DOE understands that 4410 providers have large caseloads to manage, however, please consider that T5 progress reports should be as current as possible in order to ensure that IEP teams have present and accurate information about a child.
What should providers do if a DOE IEP team requests progress reports?
If progress reports are not submitted, T5 IEP teams will reach out directly to 4410 providers after February 15th as they prepare for T5 IEP meetings.
If progress reports are submitted, and T5 IEP teams still request reports, you (the 4410 provider) can email T5CaseManagement@schools.nyc.gov. T5CM will contact the IEP team to review the progress report submission process.
The DOE developed an internal protocol to inquire about missing progress reports in SESIS. The DOE will also communicate to T5 teams that they must be prepared for any meetings with families, which includes both classroom observations and T5 meetings—they should bring copies of the progress reports and not request them from 4410 programs or providers. Similar to prior years, the DOE planned the start of T5 meetings for the end of February, which will allow time for progress reports to be uploaded into SESIS, as well as provide additional time for preparation.
Should progress reports be submitted during annual reviews?
Yes. Progress reports need to be submitted for both T5 IEP meetings and preschool annual reviews. In some cases, if appropriate and depending on timing, the same reports can be submitted for both.
In some cases, a preschool annual review will not be necessary for T5 students. If the implementation date on the current preschool IEP covers the remainder of time left in preschool, the preschool annual review does not need to take place.
What happens after progress reports are submitted?
When a SEEPPO receives a T5 progress report, they upload or fax the document into SESIS (Special Education Student Information System, or the DOE’s computer system for school-age special education) so that IEP teams can access the information electronically, begin assessment planning, and contact the family with more information and next steps regarding the T5 process for their child.
ATTN: Shakira Stewart, SEEPPO
1 Fordham Plaza, 7th Floor
Bronx, NY 10458