Provide Early Childhood Care and Education Services

New RFP Opportunity in Targeted Zip Codes

As part of this Administration’s ongoing commitment to expanding access to early childhood education and investing in the providers who start our youngest learners on their path to success, the DOE will be issuing a new Request for Proposals (RFP) that will allow us to meet new needs for early childhood services in certain areas of the city that have arisen since the onset of the pandemic and give providers another funding opportunity for the 2021-22 school year and beyond.

In their proposal, organizations can share information about their proposed program and speak to their experience serving their communities, and programs who already submitted proposals to the Birth-to-Five Services RFP in 2019 will be permitted to pull from or build on their submitted proposal to expedite submission.

To be eligible to submit a proposal to this RFP to offer 3-K and Pre-K for All services, proposers must identify a proposed program site that is physically located within the boundaries of one of the eligible zip codes, which have been identified by the City of New York as hardest hit by COVID-19 and targeted for additional City supports:

  • Manhattan: 10002, 10003, 10009, 10013, 10025, 10026, 10027, 10029, 10030, 10031, 10032, 10033, 10034, 10035, 10037, 10039, 10040
  • Bronx: 10451, 10452, 10453, 10454, 10455, 10456, 10457, 10458, 10459, 10460, 10463, 10466, 10467, 10468, 10472, 10473, 10474
  • Brooklyn: 11203, 11205, 11206, 11207, 11208, 11212, 11216, 11220, 11221, 11224, 11226, 11232, 11233, 11235, 11236, 11237, 11238, 11239
  • Queens: 11101, 11368, 11369, 11412, 11419, 11420, 11421, 11423, 11429, 11432, 11433, 11434, 11435, 11436, 11691, 11692, 11693, 11694
  • Staten Island: 10301, 10303, 10304, 10310 

These new awards will build on the nearly 60,000 seats that were provisionally awarded this summer for our Birth-to-Five and Head Start RFPs. 

How to Apply

To access the RFP, your organization must first create an account and become pre-qualified in HHS Accelerator. Please note that completing a prequalification application is not the same as submitting a proposal. Once pre-qualified, you will be able to download documents related to the RFP, complete your proposal, and submit your completed proposal and required documents through the HHS Accelerator system. Providers must submit a written proposal along with other required documents by the deadline on Wednesday, March 31, 2021 at 2:00pm.

A separate and complete proposal, including all required documents, must be submitted for each proposed site location

Detailed instructions on how to complete a proposal in HHS Accelerator can be accessed in the Provider Guide to Submitting Proposals in HHS . Additional resources for using the HHS Accelerator system, such as user guides, videos, and training dates are listed on the HHS Accelerator website at www.nyc.gov/hhsaccelerator .

If you have questions regarding the HHS Accelerator system, please contact the Mayor’s Office of Contract Services (MOCS) HHS Accelerator support team at help@mocs.nyc.gov.

Programs that were provisionally awarded through the Birth-to-Five Services RFP are not eligible to submit a proposal to this RFP for the same proposed site location (address); your provisional award still stands, and any requests for additional Birth-to-Five seats at a previously-awarded site must go through the budget development process. If your site was provisionally awarded Head Start services and you would like to add 3-K and/or pre-K, you may apply. Please also note that organizations that submitted protests of their awards in the Birth-to-Five or Head Start RFPs should receive their determinations by Friday, February 26, and that a program’s protest determination does not impact their eligibility to propose to this RFP. For more information about those RFPs, please see the sections below.

Birth-to-Five and Head Start/Early Head Start Services Requests for Proposals (RFPs)

As of July 2019, all birth-to-five early childhood care and education services are being supported and monitored by the Department of Education (DOE), including 3-K for All, Pre-K for All, and EarlyLearn NYC. Through a set of Requests for Proposals (RFPs), the DOE has procured services under new program models with the goals of increasing quality, equity, access, and sustainability.

On July 16, 2020, the DOE sent award notifications to all who submitted proposals for the Birth-to-Five and Head Start/Early Head Start Services Requests for Proposals (RFPs) through email and HHS Accelerator. The newly awarded contracts will begin on July 1, 2021.

The new contracts contain critical benefits for children, families, and providers that will create a stronger early care and education system in New York City: 
  • Having a more unified early childhood system means it will be simpler for families to access services, and children can experience smoother transitions and greater continuity of care. 
  • The new program models will help foster greater socioeconomic and racial integration in early childhood classrooms by ensuring that children whose families qualify for income-eligible services and those whose families are universally eligible can learn side-by-side.
  • Importantly, these new contracts include higher salaries for teachers, so that certified early childhood teachers in community-based organizations have salary parity with DOE first-year teachers. 
  • Providers will now receive a greater portion of their funding up front each year, and will receive guaranteed base funding in addition to enrollment-based funding. Programs can also request funding for overhead and increases in rent during their contract term.
  • These multi-year contracts promote long-term stability. Providers will not have to quickly recomplete for new contracts or continue to seek short-term contract extensions.
  • Awarding new contracts citywide allowed us to use the most up-to-date data to identify the right number of seats in each community to set providers up for healthy enrollment; and enabled us to ensure extended day/year seats are available to income-eligible families with the greatest need, within the limitations of our current funding.

Resources

Program Leader Enrollment Policy Concerns Form

The DOE has created Program Leader Enrollment Policy Concerns Form for program leaders to share concerns regarding the enrollment practices of other programs/schools that you believe have impacted families at your program. The DOE will look into all concerns of program leaders and provide a response within 10 business days. Please note that your name/program will not be shared with peer programs as we investigate each situation.

The Program Leader Enrollment Policy Concerns form was developed in response to concerns program leaders have shared with us. Collecting this additional information through the form will allow the DOE to proactively address any concerns, and ensure that families receive accurate information from all 3-K and Pre-K for All programs.

Fact Sheet on Provider Compensation Announcement

On July 9th, the Mayor and City Council Speaker announced a tentative contract agreement between early childhood providers, District Council 1707 Local 205, and the Day Care Council of New York. The agreement, which has since been ratified, provides a pathway to pay parity between certified early childhood education teachers and entry-rate Department of Education salaries by October 2021. The Provider Compensation Fact Sheet answers frequently asked questions, including who is covered by the agreement and whether it impacts your FY20 budgets.

The Mayor and City Council Speaker also announced on October 3rd a tentative agreement between District Council 37/1707 Local 95 and the Head Start Sponsoring Board Council of New York City. This agreement will benefit Head Start program staff, providing a pathway to pay parity between certified Head Start/Early Head Start teachers and entry-rate Department of Education salaries by 2021, and bonuses for hard-working Head Start/Early Head Start support staff.

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