Encounter Attendance Update
Get Started with Encounter Attendance
Encounter Attendance Reports
Student Caseloads or Service Records
For Related Service Providers
For Supervisors
Recording and Scheduling Service Records
How to Record (Past) Encounter Attendance Service Records
How to Schedule (Future) Encounter Attendance Service Records
Role-Specific Resources
Who Records What in Encounter Attendance
The chart below explains how the fields on the service record that service providers are required to complete vary by role.
| Role | Attendance | Session Notes |
|---|---|---|
| Occupational Therapist, Physical Therapist, or Speech Therapist | Yes | Yes |
| Special Education Teacher Support Services (SETSS) | Yes | No |
| Paraprofessional | Yes | No |
| English as a New Language (ENL) | No | No |
| Counselor | Yes | Yes* |
*Counseling session notes may be entered as “Confidential” if judged to be sensitive by the provider.
Provider Assignment Introductory Training Materials
The following documents will help you with the main functions in Provider Assignment as well as provide answers to Frequently Asked Questions and a System Icon Glossary you can print and easily refer to.
Assigning an Agency Checklist
Assignment Status Values
Provider Assignment Reports
SETSS
First Attend
Related Service Authorization (RSA)
Speech-Language Referral
Videos
- Saving and Sending the RAD via Email (3:00 mins) (CC)
- Adding Students to My Students Caseload Video (2:02 mins) (CC)
- Adding a Student to a Provider's Caseload Video (1:52 mins) (CC)
- Removing a Student from My Student Caseload Video (0:58 mins) (CC)
- Removing a Student from a Provider's Caseload Video(1:39 mins) (CC)
- Recording a Completed Encounter Attendance Session Video (4:13 mins) (CC)
- Scheduling a Future Encounter Attendance Session Video (3:32 mins) (CC)
- Batch Processing RSA Rows in Provider Assignment (8:08 mins) (CC)
- Completing an RSA Communication Log in Provider Assignment (2:38 mins) (CC)
- What's New in Provider Assignment? (12:00 mins) (CC)
- Basic Navigation of Provider Assignment Video (4:01 mins) (CC)
- Exploring the Service Recommendation Grid Video (6:10 mins) (CC)
- Assigning a Primary Contract Agency Video (6:06 mins) (CC)
- Assigning a Secondary-Tertiary Contract Agency Video (6:31 mins) (CC)
- The Secondary or Tertiary Contract Agency Bidding Process (5:01 mins) (CC)
- Provider Assignment for Contract Agency Supervisors (7:14 mins) For Contract Agency Supervisors (CC)
- Provider Assignment for Contract Agency Providers (4:58 mins) (CC)
- Issuing an Related Services Authorization (RSA) Video (11:44 mins) (CC)