Encounter Attendance Update
Get Started with Encounter Attendance
Encounter Attendance Reports
Student Caseloads or Service Records
For Related Service Providers
For Supervisors
Recording and Scheduling Service Records
How to Record (Past) Encounter Attendance Service Records
How to Schedule (Future) Encounter Attendance Service Records
Role-Specific Resources
Who Records What in Encounter Attendance
The chart below explains how the fields on the service record that service providers are required to complete vary by role.
| Role | Attendance | Session Notes |
|---|---|---|
| Occupational Therapist, Physical Therapist, or Speech Therapist | Yes | Yes |
| Special Education Teacher Support Services (SETSS) | Yes | No |
| Paraprofessional | Yes | No |
| English as a New Language (ENL) | No | No |
| Counselor | Yes | Yes* |
*Counseling session notes may be entered as “Confidential” if judged to be sensitive by the provider.
Provider Assignment Introductory Training Materials
The following documents will help you with the main functions in Provider Assignment as well as provide answers to Frequently Asked Questions and a System Icon Glossary you can print and easily refer to.
Assigning an Agency Checklist
Assignment Status Values
Provider Assignment Reports
SETSS
First Attend
Related Service Authorization (RSA)
Speech-Language Referral
Videos
- What's New in Provider Assignment (12:00 mins)
- Adding Students to My Students Caseload (2:02 mins)
- Adding a Student to a Provider's Caseload (1:52 mins)
- Removing a Student from my Student Caseload (0:58 mins)
- Removing a Student from a Provider's Caseload (1:39 mins)
- Recording a Completed Encounter Attendance Session (4:13 mins)
- Scheduling a Future Encounter Attendance Session (3:32 mins)
- Basic Navigation of Provider Assignment Video (4:01 mins) (CC)
- Exploring the Service Recommendation Grid Video (6:10 mins) (CC)
- Assigning a Primary Contract Agency Video (6:06 mins) (CC)
- Assigning a Secondary-Tertiary Contract Agency Video (6:31 mins) (CC)
- Bidding Process for Secondary or Tertiary Contract Agency Video (5:01 mins) (CC)
- Assigning, Reassigning, Terminating, and Bidding on a Case Video (7:14 mins) For Contract Agency Supervisors (CC)
- First Attend, Confirming, Rejecting, and Terminating and Assignment Video (4:58 mins) (CC)
- Issuing a RSA Video (11:44 mins)