Provider Assignment for Preschool
Provider Assignment (PA) was recently upgraded to include preschool mandates. Below are the resources specifically for Provider Assignment for Preschool. Until all preschool PA training resources are updated or created, please refer to the school-age resources.
For additional knowledge-based support not listed on this page, please contact your Office of Related Services (ORS) liaison. To report a Provider Assignment (PA) technical issue, call the NYCPS help desk at 718-935-5100.
Encounter Attendance
Get Started with Encounter Attendance
Encounter Attendance Reports
Student Caseloads or Service Records
For Related Service Providers
For Supervisors
Recording and Scheduling Service Records
How to Record (Past) Encounter Attendance Service Records
How to Schedule (Future) Encounter Attendance Service Records
Role-Specific Resources
Who Records What in Encounter Attendance
The chart below explains how the fields on the service record that service providers are required to complete vary by role.
| Role | Attendance | Session Notes |
|---|---|---|
| Occupational Therapist, Physical Therapist, or Speech Therapist | Yes | Yes |
| Special Education Teacher Support Services (SETSS) | Yes | No |
| Paraprofessional | Yes | No |
| English as a New Language (ENL) | No | No |
| Counselor | Yes | Yes
|
Provider Assignment Introductory Training Materials
The following documents will help you with the main functions in Provider Assignment as well as provide answers to Frequently Asked Questions and a System Icon Glossary you can print and easily refer to.
Assigning an Agency
Assignment Status Values
Provider Assignment Reports
SETSS
First Attend
Related Service Authorization (RSA)
Speech-Language Referral
Videos
- Reporting Progress Towards Goals on a Student's Finalized IEP (2:54 mins) (CC)
- Completing an Encounter Attendance Service Record (4:02 mins) (CC)
- Searching for Mandates in Encounter Attendance (4:28 mins) (CC)
- Scheduling a Future Service for a Student (3:54 mins) (CC)
- Adding Students to My Students Caseload Video (1:54 mins) (CC)
- Adding a Student to a Provider's Caseload Video (1:59 mins)
- Removing a Student from My Student Caseload Video (1:14 mins) (CC)
- Removing a Student from a Provider's Caseload Video (1:41 mins) (CC)
- Batch Processing RSA Rows in Provider Assignment (8:08 mins) (CC)
- Completing an RSA Communication Log in Provider Assignment (2:38 mins) (CC)
- What's New in Provider Assignment? (12:00 mins) (CC)
- Basic Navigation of Provider Assignment Video (4:01 mins) (CC)
- Exploring the Service Recommendation Grid Video (6:10 mins) (CC)
- Assigning a Primary Contract Agency Video (6:06 mins) (CC)
- Assigning a Secondary-Tertiary Contract Agency Video (6:31 mins) (CC)
- The Secondary or Tertiary Contract Agency Bidding Process (5:01 mins) (CC)
- Provider Assignment for Contract Agency Supervisors (7:14 mins) For Contract Agency Supervisors (CC)
- Provider Assignment for Contract Agency Providers (4:58 mins) (CC)
- Issuing a Related Services Authorization (RSA) Video (11:44 mins) (CC)