Request for Bids

The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

  • Due to ongoing construction and general security measures, it is advised that vendors and visitors to 65 Court Street factor in additional time when dropping off bids/proposals.
  • To apply to our bidder's list please visit the Vendor Portal
  • Bids are listed below from most recent to oldest.

B3204: Requirements Contract for Furnishing Dumpsters Disposal Of Refuse  

  • Bid Due Date and Time: December 19th by 4:00 P.M. 
  • Bid Opening Date and Time: December 20th at 11 A.M. 
  • Pre-Bid Conference: November 21, 2019 at 11:00 A.M. at 65 Court Street Brooklyn New York 11201, Room 1201

The Contractor shall provide all labor, material and supervision required and necessary to furnish, deliver, pickup dumpsters, and to properly dispose of materials discarded into the dumpsters in any designated schools and buildings under the jurisdiction of the Board of Education of City of New York when ordered to do so in writing by the Director DSF or authorized representative.

Login to the Vendor Portal to download BID B3204.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to IRawls@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3456: Requirements Contract for Repair of Plumbing Systems  

  • Bid Due Date and Time: December 11, 2019 by 4:00 P.M.
  • Bid Opening Date and Time: December 12, 2019 at 11:00 A.M.
  • Pre-Bid Conference: November 12, 2019 at 1:30 P.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

The Contractor shall provide all labor, material and supervision required and necessary to test, maintain, repair, modify, make addition to and install plumbing systems and equipment.

Login to the Vendor Portal to download BID B3456.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3414: Requirements Contract for Window Washing Services  

  • Bid Due Date and Time: November 25, 2019 by 4:00 P.M.
  • Bid Opening Date and Time: November 26, 2019 at 11:00 A.M.
  • Pre-Bid Conference: November 7, 2019 at 2:00 P.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

The Contractor shall provide all labor, material and supervision required and necessary to cleaning window in multiple story buildings, in designated schools and buildings under the jurisdiction of the Board of Education of City of New York when order to do so in writing by the Executive Director or its authorized representative.

Login to the Vendor Portal to download BID B3414.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to IRawls@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3457: Requirements Contract for Repair, Rebuild and Maintenance of Pumps and Pump Systems

  • Bid Due Date and Time: December 16, 2019 by 4:00 P.M.
  • Bid Opening Date and Time: December 17, 2019 at 11:00 A.M.
  • Pre-Bid Conference: November 12, 2019 at 3:00 P.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

The Contractor shall provide all labor, materials, and supervision to repair or replace pump components, parts, and allied equipment.  

Login to the Vendor Portal to download BID B3457.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3435: Requirements Contract for Interior and Exterior Steel and Wood Door Replacement

  • Bid Due Date and Time: December 3, 2019 by 4:00 P.M.
  • Bid Opening Date and Time: December 4, 2019 at 11:00 A.M.
  • Pre-Bid Conference: November 6, 2019 at 2:30 P.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

The Contractor shall provide labor, materials, and supervision to maintain, service and repair steel and wood doors in schools and administrative buildings.  

Login to the Vendor Portal to download BID B3435.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to tellis@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3406: Requirements Contract to provide Stringed Instruments, Guitars, Amplifiers, Electronic & Digital Keyboards and Accessories

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice

The Contractor shall provide Stringed Instruments, Guitars, Amplifiers, Electronic & Digital Keyboards and Accessories.  

Login to the Vendor Portal to download BID B3406.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RValenzuela@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3398: Requirements Contract for Delivery and Installation of Dishwashers and Dish Tables

  • Bid Due Date and Time: **New** November 26, 2019, 4:00 P.M.
  • Bid Opening Date and Time: **New** November 27, 2019, 11:00 A.M.
  • Pre-Bid Conference: October 30, 2019 at 3:00 P.M., at 65 Court Street, Conference Room 1201, Brooklyn, New York 11201.

This RFB will consist of one Aggregate Class for equipment delivery and onsite installation at five Bronx locations and six additional school locations still to be determined in the Bronx under the Scratch Cooking Program. Items include, ventless dishwasher with clean tables and soiled tables.

Bidders will be required to quote a price for individual items. Product prices shall be the manufacture’s net cost to the vendor’s warehouse for the equipment. Bidders will also be required to quote a separate delivery mark-up price on individual items, hourly labor charge for installation and a flat rate for all miscellaneous parts needed to complete installation.

Login to the Vendor Portal to download BID B3398.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RGreene@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3464: Requirements Contract to provide Choral & Instrumental Sheet Music for NYC Schools

  • Bid Due Date and Time: November 13, 2019 by 4:00 P.M.
  • Bid Opening Date and Time: November 14, 2019 at 11:00 A.M.

The Contractor shall provide Choral & Instrumental Sheet Music of both Hard Copy and Digital formats for all NYC Schools.  

Login to the Vendor Portal to download BID B3464.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RValenzuela@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3383: Requirements Contract for Smallware Products

  • Bid Due Date and Time: **New** November 6, 2019, 4:00 P.M.
  • Bid Opening Date and Time: **New** November 7, 2019, 11:00 A.M.
  • MANDATORY Pre-Bid Conference: July 17,2019 at 12:00 P.M., at 65 Court Street, Conference Room 1201, Brooklyn, New York 11201

This RFB will consist of one Aggregate Class for delivery to a single DOE warehouse. Items include, cooking utensils, pans, pots, bowls, thermometers and other small miscellaneous tools. The bid will consist of one manufacturers’ catalog line, Vollrath, plus individual items. Vendors are permitted to bid an alternate manufacturer’s catalog, provided that the alternate catalog offer a similar breadth of products as those included in the bid blank and at a minimum all items in the market basket or acceptable equivalent.

Bidders will be required to quote a percentage discount off the manufacturer’s published public catalog price list for every item in the catalogue. This pricing includes materials, transportation, insurance, overhead and profit. The percentage discount will be applied to the respective public prices to evaluate catalog pricing in a market basket. The market basket contains items from the catalog referenced above that OFNS intends to purchase.

Bidders will be required to quote a price for individual high usage items. Product prices shall be the manufacture’s net cost to the vendor’s warehouse. Bidders will also be required to quote a separate delivery mark-up price on individual items for warehouse delivery.

Catalog items’ pricing will be adjusted annually based on the manufacturer’s latest published public retail price list. For individual items, the appropriate Producer Price Index (“PPI”) will be used. The delivery mark-up items will also be adjusted based on an appropriate PPI. 

Products will be delivered to the OFNS warehouse currently located in Long Island City. Aggregate Class total to evaluate bids will be based on tallying the total annual spend of all products, delivery mark-up and market basket items. Two percent of the annual estimated spend will be from the manufacturers catalog, six percent for delivery mark-up and 92% for individual items.

Login to the Vendor Portal to download BID B3383.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RGreene@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3351: Requirements Contract for Contract Direct Misc. Food Products 

  • 1st Set of Bids Due Date and Time: **New** September 4, 2019, 4:00 P.M.
  • 1st Set of Bids Opening Date and Time: **New** September 5, 2019, 11:00 A.M.
  • 2nd Set of Bids Due Date and Time: **New** November 7, 2019, 4:00 P.M.
  • 2nd Set of Bids Opening Date and Time: **New** November 8, 2019, 11:00 A.M.
  • 3rd Set of Bids Due Date and Time: **New** December 9, 2019, 4:00 P.M.
  • 3rd Set of Bids Opening Date and Time: **New** December 10, 2019, 11:00 A.M.

This RFB will result in contracts with vendors who are actively engaged in the manufacturing of food products specified in this bid. Bidders will quote product prices for approximately 194 individual items. There are 11 item categories including: potatoes products, pizza products, tomato products, frozen vegetables, egg products, dressings, peanut butter, juices, cheese products, fish products and beef products. Product prices will include all service costs, such as operational and transportation costs, including rate, fuel and overhead, as well as profit margin. There are no approved brands or manufacturers. The lowest responsive, responsible bidder will be determined based on the total extended cost for a product.

Login to the Vendor Portal to download BID B3351.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to RGreene@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3409: Requirements Contract for Transportation Services for Students with Disabilities and Their Non-Disabled Peers

Date: May 29, 2019

This is an update of (a) the notice previously posted on May 21, 2019 (1)  and (b) the further notice previously posted on May 23, 2019 (2), regarding the temporary restraining order, issued in New York State Supreme Court on May 21, 2019, that prevents the Department of Education from “soliciting, accepting, opening, or awarding any contracts upon, bids for” RFB 3409, pending a court appearance on May 28, at 2:00 PM. Please be advised that the hearing that had been scheduled for May 28, 2019 at 2:00 PM has been adjourned (currently the DOE is not aware of a specific adjournment date). In addition, RFB B3409 will remain suspended pending enactment of New York State legislation requiring or permitting the DOE to include provisions for the retention or preference in hiring of school bus workers and for the preservation of wages, health, welfare and retirement benefits and seniority for school bus workers who are hired pursuant to such provisions for retention or preference in hiring, in connection with such contracts (i.e., EPPs) in contracts for the transportation of school children in kindergarten through grade twelve (the “EPP Bill”). If the DOE determines to reactivate RFB B3409 following such enactment, the DOE will promptly post a further webpage notice and send further vendor emails stating that the EPP Bill has been enacted and that RFB B3409 is being reactivated. Further, any new deadline for submission of bids will be at least 10 days after the posting of such further webpage notice and further vendor emails.

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(1) The May 21, 2019 posting stated as follows:

Please be advised that this afternoon a temporary restraining order was issued in New York State Supreme Court that prevents the Department of Education from “soliciting, accepting, opening, or awarding any contracts upon, bids for” RFB 3409, pending a court appearance on May 28, at 2:00 PM. Accordingly, please do not attempt to submit bids at this time. Bid submission is suspended until further notice. As there are further developments, the Department will post additional notification. Any envelopes containing bids will not be opened pending further notice and are available for return upon request by the submitting bidders.

(2) The May 23, 2019 posting stated as follows:

This is an update of the notice previously posted on May 21, 2019 regarding the temporary restraining order, issued in New York State Supreme Court on May 21, 2019, that prevents the Department of Education from “soliciting, accepting, opening, or awarding any contracts upon, bids for” RFB 3409, pending a court appearance on May 28, at 2:00 PM. In  addition to what  was stated in that May 21, 2019 posting, please be further advised that the amended dates that had been posted for bid submission and the opening of bids are suspended until further notice. In the event the restraint is lifted, the due date for bids and the bid opening date would be scheduled for new dates that are later than the previously scheduled June 5, 2019 bid due date and June 6, 2019 bid opening date which had been set prior to the temporary restraining order’s issuance.

Remember to continue to check the DCP website for further changes.

 

B3138: Requirements Contract for Mechanical Materials

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • Pre-Bid Conference: May 8, 2019 at 2:00 P.M., at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, New York 11201.

The scope of work of this contract shall furnish and provide inside delivery of mechanical materials for DOE schools and administrative buildings.

Login to the Vendor Portal to download BID B3138.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to krodrig7@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B3206: Requirements Contract for Electrical Installation and Repair  

  • Bid Due Date and Time: **New** November 14, 2019 by 4:00 P.M.
  • Bid Opening Date and Time: **New** November 15, 2019 at 11:00 A.M.
  • Pre-Bid Conference: April 25, 2019 at 12:00 P.M., at 65 Court Street Brooklyn New York 11201. Room 1201.

The scope of work includes all labor, materials, parts and supervision required and necessary to test, maintain, service, repair, modify, make addition to or install electrical systems and related work as required by DSF.

Login to the Vendor Portal to download BID B3206.

If you cannot download this RFB, please send an e-mail to vendorhotline@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail. For all questions related to this RFB, please send an e-mail to IRawls@schools.nyc.gov with the RFB's number and title in the subject line of your e-mail.

B2966: Blood – Borne Pathogens Inoculation

  • Bid Due Date and Time: **New** To be determined
  • Bid Opening Date and Time: **New** To be determined
  • Pre-Bid Conference: February 5, 2018 from 11:00 A.M. to 12:00 P.M. at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, NY 11201.

The New York City Department of Education (NYCDOE) on behalf of the Office of Occupational Safety and Health (OOSH) is seeking bids from qualified organizations for the provision of Blood-borne Pathogens Inoculation services to New York City public schools.

OSHA regulations and New York State law require that employers offer Hepatitis B vaccines to employees with occupational risk for exposure to potentially infectious blood or materials. OOSH seeks a contractor to provide inoculation services to the approximately 6,000 NYCDOE school nurses, health aides, and special education staff annually who are covered by these State and federal mandates. The contractor will be required to administer a three-part regime Hepatitis B vaccine to employees, medical supplies (excluding vaccines and needles), to refrigerate remaining Hepatitis B vaccines, and to package and dispose of medical waste generated at each site. The contractor will also use the Blood-Borne Pathogens Compliance Tool (BBPCT), an interactive database, to review scheduled events, confirm or decline vaccination events, generate various reports, and transmit files that specify vaccination events’ completion. Detailed service description and requirements are provided in the Request for Bid (RFB) solicitation.

This RFB may result in one (1) requirements contract agreement. The awarded contract will be for a term of five (5) years. It is anticipated that services will commence on or about June 2018.

Login to the Vendor Portal to download BID B2966.

If you cannot download this BID, please send an e-mail to vendorhotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. Questions regarding this solicitation should be addressed in an e-mail including the RFB number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, February 15th, 2018.

B3156: Requirements Contract for Plant, Gardening and Nursery Supplies

  • Bid Due Date and Time: **New** Postponed until further notice
  • Bid Opening Date and Time: **New** Postponed until further notice
  • Pre-Bid Conference: January 29, 2018 at 3:00 P.M. at 65 Court Street, 12th Floor, Conference Room 1201, Brooklyn, NY 11201.

The Contractor shall provide all labor, material and supervision required and necessary to provide and deliver where directed, Plant, Gardening and Nursery Supplies.

Login to the Vendor Portal to download BID B3156.

If you cannot download this BID, please send an e-mail to vendorhotline@schools.nyc.gov with the BID Number and title in the subject line of your e-mail. For all questions related to this BID, please send e-mail to mcoffey3@schools.nyc.gov with the BID Number and title in the subject line of your e-mail.

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