Request for Proposals

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The New York City Department of Education (DOE) has contracts with vendors to purchase the goods and services necessary to ensure that students receive the quality education they deserve. The agency strives to give all businesses, including Minority and Women-Owned Business Enterprises (MWBEs), an equal opportunity to compete for DOE procurements. The agency casts a wide net in search of talented vendors, seeking qualified suppliers from all segments of the community. The DOE's mission is to provide equal access to procurement opportunities for all qualified vendors including MWBEs. The DOE works to enhance the ability of MWBEs to compete for contracts and DOE is committed to ensuring that MWBEs fully participate in the procurement process.

While only RFP solicitations below with the words “Schedule B” have Minority/Women-Owned Business Enterprise (MWBE) subcontracting requirements, MWBEs interested in performing work as a subcontractor can complete the MWBE Subcontracting Interest Form found on the Notice of Minority/Women-Owned Business Enterprise (MWBE) Subcontracting Opportunity page for any of the below opportunities. The page also provides an avenue for prime bidders to find and work with MWBE subcontractors. Vendors are encouraged to explore the page to learn more about the MWBE Subcontracting initiative at New York City Public Schools.

  • To apply to our bidder's list please visit the Vendor Portal.
  • Proposals are listed below from most recent to oldest.

R1252: NYC School Survey and Student Perception Survey Initiative

  • RFP Due Date and Time: PROPOSALS MUST BE RECEIVED BY NO LATER THAN Tuesday, June 10, 2025 at 1:00 PM EST
  • Pre-Proposal Conference Date and Time: Wednesday, May 14, 2025, from 1:00 PM to 2:00 PM EST, Virtually via Microsoft Teams. The link to the pre-proposal conference is here.
  • Schedule B Waiver Due Date and Time: On or before Thursday, May 22, 2025, at 4:00 PM EST.

The New York City Department of Education (NYCDOE) on behalf of the Office of School Performance is seeking proposals from organizations experienced and capable of conducting surveys in large urban school districts, providing objective, timely and reliable information based on the program goals and feedback solicited from the survey populations.

This Request for Proposal (RFP) solicits proposals primarily services that will include, but are not limited to: facilitating survey design; preparing training/support materials; scheduling survey administration (including administration protocols and scripts for survey deployment); managing participant identity; document translation by NYCDOE’s in-house translation-service provider or their own subcontractor; printing and distributing paper survey materials; hosting and managing online surveys; facilitating results reporting, including through an online reporting platform; tracking and troubleshooting issues; and supporting schools during survey administration. The successful proposer(s) must be capable of designing, implementing, fielding inquiries, and reporting on surveys ranging from tens of thousands to over one million respondents.

This RFP may result in a four (4) year requirements contract with one (1) or two (2) vendors. NYCDOE reserves the unilateral option to extend the contract for two (2) additional one (1) – year periods. Services are anticipated to commence in June 2026 for each component of the procurement.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1252.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to Shargraves2@schools.nyc.gov by no later than 4:00PM EST, Friday, May 23, 2025.

R1833 – Infrastructure Build-Out Services

  • Proposal Due Date and Time: May 28, 2025 at 1:00:00 PM EST
  • Question Due Date and Time: May 8, 2025 at 4:00pm EST.
  • Pre-Proposal Conference Date and Time: May 6, 2025 at 11:00 AM EST via Microsoft Teams.   This is the link to the virtual Pre-Proposal Conference.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the Division of Instructional and Information Technology is seeking proposals from organizations experienced and capable in assisting with the refreshing and updating of data networks at schools and central offices throughout New York City. 

Login to the Vendor Portal to download Proposal R1833.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to RFPITPROCUREMENT@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

R1804 – Transportation Management System

  • Proposal Due Date and Time: **April 16, 2025 at 1:00:00 PM EST
  • Question Due Date and Time: March 17, 2025 at 4:00pm EST.
  • Schedule B Waiver Due Date and Time: On or before 1:00PM EST on March 28, 2025. Submit your completed Schedule B waiver to MWBEContracts@schools.nyc.gov and Cc: RFPITPROCUREMENT@schools.nyc.gov.
  • Pre-Proposal Conference Date and Time: March 13, 2025 at 2:00 PM EST via Microsoft Teams.  This is the link to the virtual Pre-Proposal Conference.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Public Schools (NYCPS) Office of Pupil Transportation (OPT) desires a system that provides near real-time information about locations of buses and specialized vehicles used for pupil transport, recording of pick-up and drop-off of students attending schools, with a medium for communication with all stakeholders. OPT also seeks a configurable and/or customizable COTS or a custom integrated system that will provide a group of synergetic functions, including dynamic routing, in the largest school district in the United States. School busing is one service OPT provides to NYC students attending public, charter, non-public, and early childhood schools and programs from 77 contracted vendors serving 172,067+ students during a school year. 

Login to the Vendor Portal to download Proposal R1804.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to RFPITPROCUREMENT@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

R1657: Career Pathways Data Management System 

  • Proposal Due Date and Time: March 26, 2025, by 1:00 P.M.
  • Questions Due: February 14, 2025, by 4:00 P.M.
  • Schedule B Waiver Due on or Before: March 10, 2025, at 1:00 PM EST.
  • Pre-Proposal Conference: Wednesday, February 5, 2025, from 12:30 PM-2:00 PM (UTC-05:00) Eastern Time (US & Canada), on Microsoft Teams Live.  This is the link to the virtual Pre-Proposal Conference.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This RFP is a citywide contract consisting of two Components, (Component 1: On-Line Program Management System - Component 2: Payroll Services).

The New York City Department of Education (“DOE”) requests on behalf of the Division of the First Deputy Chancellor to release a Request for Proposals (“RFP”) seeking a vendor(s) to provide a comprehensive series of data management, customer relationships management (CRM), and human resources management system and related services that allow OSP to maintain and monitor information on its career pathway programs including school program development status, partner profile information, student participation in paid work experiences,  as well as providing end-to-end payroll management process for students.

This Proposal will be evaluated by a three or five-member evaluation committee. The evaluation committee's size will depend on the number of responses received and the DOE's best interest.

The committee will use the criteria listed on the RFP to evaluate each vendor (proposal). These services are being contracted out because the DOE does not have the resources or in-house expertise to provide the various inspection

Login to the Vendor Portal to download Proposal R1657.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to HHSContracts@schools.nyc.gov  with the RFP's number and title in the subject line of your e-mail.

R1194: Unemployment Insurance Processing and Claims Management Services 

  • Proposal Due Date and Time: March 13, 2025, by 1:00 P.M.
  • Questions Due: February 14, 2025, by 4:00 P.M.
  • Schedule B Waiver Due on or Before: February 25, 2025, at 1:00 PM EST.
  • Pre-Proposal Conference: Thursday, February 6, 2025, from 1:00 PM-2:30 PM (UTC-05:00) Eastern Time (US & Canada), on Microsoft Teams Live.  This is the link to the virtual Pre-Proposal Conference.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the Division of Human Resources is seeking proposals from organizations experienced and capable in providing services for the processing of Unemployment Insurance claims against the New York City Department of Education (NYCDOE) and for performing all task related to the administration of Unemployment Insurance (UI) claims including representing the NYCDOE at New York State Department of Labor (NYSDOL) hearings.  The pertinent services include: Receipt and Processing of wage and data forms, Maintenance of UI payment and Billing Data, Research of Personnel and Payroll Records to Support Wage and Data Forms processing and UI Hearings, Staffing and Provisions for Backup Staff, Coordinating Issuance of Annual Reasonable Assurance per Section 590.10 and 590.11.

This Proposal will be evaluated by a three or five-member evaluation committee. The evaluation committee's size will depend on the number of responses received and the DOE's best interest.

The committee will use the criteria listed in the RFP to evaluate each vendor (proposal). These services are being contracted out because the DOE does not have the resources or in-house expertise to provide the various inspection

Login to the Vendor Portal to download Proposal R1194.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to HHSContracts@schools.nyc.gov  with the RFP's number and title in the subject line of your e-mail.

R1182: Automated External Defibrillator (AED) and Cardiopulmonary Resuscitation (CPR) Management and Training Services 

  • Proposal Due Date and Time: March 11, 2025 by 1:00 P.M.
  • Questions Due: February 14, 2025, by 4:00 P.M.
  • Schedule B Waiver Due on or Before: February 21, 2025, at 1:00 PM EST.
  • Pre-Proposal Conference: Tuesday, February 4, 2025, from 12:30 PM-2:00 PM (UTC-05:00) Eastern Time (US & Canada), on Microsoft Teams Live.  This is the link to the virtual Pre-Proposal Conference.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: This RFP is a citywide contract.

The DOE is seeking a Request for Proposals (“RFP”) to solicit Automated External Defibrillator (AED) and Cardiopulmonary Resuscitation (CPR) Training Services and AED Device Management Services, specifically operational and medical oversight of the DOE’s Public Access Defibrillation Program to ensure compliance with State Education Law Section 917.

This Proposal will be evaluated by a three or five-member evaluation committee. The evaluation committee's size will depend on the number of responses received and the DOE's best interest.  

The committee will use the criteria listed on the RFP to evaluate each vendor (proposal). These services are being contracted out because the DOE does not have the appropriate equipment, licenses, or trained staff to perform this work. 

Login to the Vendor Portal to download Proposal R1182.

If you cannot download this RFP, please send an e-mail to vendorhotline@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

For all questions related to this RFP, please send an e-mail to HHSContracts@schools.nyc.gov with the RFP's number and title in the subject line of your e-mail.

R1366: Related and Supplement Services for Special Education

We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (“NYCDOE”) on behalf of the Special Education Office’s Office of Related Services is seeking proposals from related service agencies, clinics, hospitals, education institutions, and/or independent providers to provide mono-lingual and bi-lingual special education related services and supplemental services to school-age (age 5-21) and pre-school (age 3-5) students as recommended by their approved Individualized Education Program (“IEP”), Individualized Education Services Program (“IESP”), Special Education Comparable Services Plan, or Section 504 Accommodation Plan.

Detailed service description and requirements are provided in the Open-Ended Request for Proposal (“OE-RFP”) solicitation.

This OE-RFP will result in multiple requirements contract agreements. The awarded contracts will be for a term of three (3) years, with two (2) one-year options to extend, with services anticipated to commence on or about July 1, 2025.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1366.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, July 15, 2024.

R1349: Department-Wide Auditing Services

  • RFP Due Date and Time: PROPOSALS MUST BE RECEIVED BY NO LATER THAN UPDATED February 6, 2025 at 1:00 PM EST
  • Pre-Proposal Conference Date and Time: UPDATED December 4, 2024 at 12:00 PM EST via Microsoft Teams
  • Schedule B Waiver Due Date and Time: UPDATED On or before January 21, 2025, at 1:00 PM EST.

The New York City Department of Education (NYCDOE) on behalf of the Office of Auditor General (“OAG”) is seeking proposals from audit and consulting firms experienced and capable in providing audit and consulting services to assist the NYCDOE’s OAG in carrying out its internal audit function.

This Request for Proposal (RFP) solicits proposals primarily for assistance with the planning and execution of statutorily mandated annual fiscal performance and fraud, waste, and mismanagement audits of 40-60 schools sampled from the approximately 1,859 NYCDOE schools. In addition to the state mandated school audits, OAG also performs numerous different audits and provides consulting services within the NYCDOE. The successful proposer will be expected to provide or assist OAG in providing these services to other divisions within the NYCDOE, as well as providing incidental and informal consultation to OAG on various matters, as needed.

This RFP may result in one (1) requirement’s contract agreement. The awarded contract will be for a term of three (3) years. The NYCDOE reserves the unilateral option to extend the contract for two (2) additional one (1) year periods. It is anticipated that services will commence on or about January 2025.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1349.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than UPDATED 4:00p.m. EST, December 11, 2024.

R1177: Scholarships for Special Education in Teaching, Clinical Disciplines and Related Services (Government to Government)

  • RFP Open Indefinitely

The New York City Department of Education (NYCDOE) on behalf of the Division of Human Resource and Talent – HR School Support – and the Office of Scholarship and Incentive Programs releases this Open-Ended Request for Proposals (RFP) seeking proposals from State University of New York (SUNY) and City University of New York (CUNY) member institutions to participate in the NYCDOE’s Scholarship Program. Vendors must offer Masters and/or Doctoral degree programs in any of or all the various areas/disciplines of Special Education and its related services. Institutions must offer Masters Degrees (Doctoral Degree for Therapists) that lead to State certification in a traditional teaching or clinical shortage areas. This program will prepare teacher-candidates to serve in the areas of Bilingual Special Education, Monolingual and Bilingual Speech Language Pathology, Monolingual and Bilingual courses for the Visually Impaired, Bilingual Guidance Counseling, Bilingual School Psychology, Bilingual Social Work and Occupational and Physical Therapy.

This RFP may result in multiple requirements contract agreements. The awarded contract will be for a term of five (5) with services anticipated to commence on or about September 1, 2023, and ending on August 31, 2028.

There is no fee for this RFP.

Login to the Vendor Portal to download RFP R1177.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail. For all questions related to this RFP, please send an e-mail to COPContracts@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail by no later than 4:00p.m. EST, May 9, 2024.

R1135: Scholarships for Special Education in Teaching, Clinical Disciplines and Related Services

  • RFP Open Indefinitely

The New York City Department of Education (NYCDOE) on behalf of the Division of Human Resource and Talent – HR School Support – and the Office of Scholarship and Incentive Programs releases this Open-Ended Request for Proposals (RFP) seeking proposals from New York State accredited graduate colleges/universities to participate in the NYCDOE’s Scholarship Program. Vendors must offer Masters and/or Doctoral degree programs in any of or all the various areas/disciplines of Special Education and its related services.

This RFP may result in multiple requirements contract agreements. The awarded contract will be for a term of five (5) with services anticipated to commence on or about September 1, 2023, and ending on August 31, 2028.

There is no fee for this RFP.

Login to the Vendor Portal to download RFP R1135.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail. For all questions related to this RFP, please send an e-mail to COPContracts@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail by no later than 4:00p.m. EST, May 13, 2024.

R1680: Administrative Process Consultants

  • Proposal Due Date and Time: RFP Open Indefinitely
  • Pre-Proposal Conference: February 16, 2024, from 1:00 P.M. to 2:00 P.M. EST on Microsoft Teams Live. The link to the scheduled virtual Pre-Proposal Conference can be found here.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the Office of Labor Relations and Collective Bargaining (OLRCB) is seeking proposals from consultants to serve as the Labor Contract Grievance Representatives or Salary and Rating Appeals Representatives in the grievance and other administrative processes that are required by the various collective bargaining agreements between NYCDOE and various unions, and NYCDOE rules and regulations. This Open-Ended RFP may result in multiple requirements contract agreements. The awarded contract will be for a term of three (3) years and two (2) 1-year options to extend, with services anticipated to commence on or about August 1, 2024, and ending on July 31, 2027.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1680.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, February 22, 2024.

R1662: Labor Support Unit Consultants

  • Proposal Due Date and Time: RFP Open Indefinitely
  • Pre-Proposal Conference: February 14, 2024, from 1:00 P.M. to 2:00 P.M. ESTon Microsoft Teams Live. The link to the scheduled virtual Pre-Proposal Conference can be found here.
    • We recommend that proposers download the free Microsoft Teams Application on their computer and/or mobile device to participate in the Teams Live Event in advance of the conference and attendees should plan to log in 5 minutes prior to the conference start time.

Description: The New York City Department of Education (NYCDOE) on behalf of the behalf of the Office of Labor Relations (“OLR”) and the Teacher Performance Unit, is seeking consultants to provide support to principals and other school-based supervisors in observing and evaluating pedagogues. Labor Support Unit (“LSU”) consultants are assigned to cases involving U-rated teachers and other pedagogues, and work with Principals and Assistant Principals to prepare documentation of underperforming pedagogues and other school-based personnel. This Open-Ended RFP may result in multiple requirements contract agreements. The awarded contract will be for a term of three (3) years and two (2) 1-year options to extend, with services anticipated to commence on or about August 1, 2024, and ending on July 31, 2027.

THERE IS NO FEE FOR THIS RFP.

Login to the Vendor Portal to download Proposal R1662.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP number and title in the subject line of your e-mail for assistance.

Questions regarding this solicitation should be addressed in an e-mail including the RFP number and title in the subject line to COPContracts@schools.nyc.gov by no later than 4:00p.m. EST, February 20, 2024.

R1188: Degree and Certification Services for Teachers and Teacher Candidates (For Private Colleges and Universities)

  • RFP Open Indefinitely.

The New York City Department of Education (NYCDOE), on behalf of the Division of Human Resources, Office of Teacher Recruitment and Quality, is seeking proposals from accredited private institutions of higher education, experienced in providing teacher certification programs that result in producing high quality teachers for NYCDOE public schools. A separate solicitation will be released for services from public institutions from the City University of New York (CUNY) and the State University of New York (SUNY) systems.

Since the inception of the New York City Teaching Fellows (NYCTF) program in 2000, the NYCDOE has worked collaboratively with vendors to prepare alternate route teachers for public schools throughout the city. Over the years, new programs have launched covering a variety of subject areas, based on the needs of the NYCDOE, and allowed for different entry points into the teaching profession. Moving forward, the NYCDOE seeks to continue to prepare alternate route teachers, while also providing space for new initiatives, innovative practices, and opportunities for vendors to support additional teacher preparation programs through both alternate and traditional route services. The NYCDOE will partner with accredited institutions of higher education that offer teacher certification programs and bachelor and master degrees in the field of education. All programs must be capable of providing relevant and responsive coursework focused on outcomes in teacher practice and be delivered in an efficient and flexible manner suited for participants who teach full-time while enrolled in coursework. Detailed service description and requirements are provided in the Request for Proposal (RFP) solicitation.

  • This RFP contains three (3) service components. Component 1 is independent and Components 2 and 3 are dependent.
  • Component 1: Alternative Certification Programs for Teacher Candidates.
  • Component 2: Supplementary, Extension, and Advanced Certification Programs for Teachers.
  • Component 3: NYC Pipeline Initiatives – Traditional Pathways for Teacher Candidates.

IMPORTANT: Vendors have the option to propose for Component 1 independent of Components 2 or 3. Vendors who propose for Component 2 must also propose for a second Component, either Component 1 or Component 3. Vendors who propose for Component 3 must also propose for a second Component, either Component 1 or Component 2. Vendors also have the option to propose for all three components. Proposals for a dependent component (Components 2 or 3) will not be considered without proposals for a second component.

The NYCDOE will enter into requirements contract agreements with multiple vendors that meet the needs and specifications of this open-ended RFP. The awarded contracts will be for a term of six (6) years. It is anticipated that services will commence on or about June 2019.

Login to the Vendor Portal to download RFP R1188.

If you cannot download this RFP, please send an e-mail to VendorHotline@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail. For all questions related to this RFP, please send an e-mail to COPContracts@schools.nyc.gov with the RFP Number and title in the subject line of your e-mail by no later than 4:00 P.M. EST, August 30, 2018.

 

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