Employment Verification for Pension Purposes

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​Processing time depends on the employee’s length of service. Records from the late 1980s/early 1990s onward are generally available electronically. Inactive employees seeking verification for service during or after this period should refer to the Employment Verification page. For employment history that predates these systems, paper records must be reviewed manually. Please refer to the process(es) below.

Note: Requests requiring paper-based records typically take longer to process.​

If you are requesting Proof of Separation from service:

Teacher-Line Employees Only: Be advised that this information will appear on the first page of the Comprehensive Employment Verification Report .

Other employee titles: Contact your HR Director for assistance.

To obtain employment verification for pension purposes:

Current Employees

Current employees use the Payroll Portal to request  employment verification  for pension purposes. You may request  employment verification  for pension purposes using the DOE’s Payroll Portal.

Go to the  Payroll Portal .

  1. Log into the intranet using your Network ID and Password
  2. Log into the Payroll Portal on the left-hand side by entering the following:
    • Network ID (first part of your email address)
    • Password
    • SSN, or EIS ID, or Empl ID
  3. Click the  Sign-in   button .
  4. On the left hand side, click  Employee Self Service .
  5. Click  Employee Records Research .
  6. Click the  Create New Request  button.

Inactive Employees

Retirees must complete and submit an  Employment Records Research Request Form . 

The form should be submitted to:

NYC Department of Education
Office of Employment Records Research
65 Court Street, Level C
Brooklyn, NY 11201

Note: This paper form is for retirees and inactive employees only. Current employees should use the Payroll Portal.

Please be advised that when completing an Employment Records Research Request Form, you must indicate a start and end date for time frames needed to add to your overall credited service history. You cannot enter "current" in the date end field. In addition, in the "Additional Information/Unique Requests" box, you must enter the retirement system you wish to have these records sent to.

In order to confirm whether your request or correction was received by your retirement system, you may reach out to them directly:

  • BERS: (929) 305-3800
  • TRS: (888) 8-NYC-TRS or (888) 869-2877
  • NYCERS: (347) 643-3000 [NYCERS]