HR Checklist for New Teachers

Key Tools and Resources

  • Use the HR Connect Web Portal to find answers to Human Resources-related questions, including information about benefits, leaves of absence, certification, HR forms, salary and payroll, personal and tax data changes, and more.
  • Use the Payroll Portal to view and manage many aspects of your salary
  • Employee Self-Service (ESS) allows you to view, manage, and make changes to your benefits and personal information.

Getting Started

  • Learn more about being a DOE employee by watching the employee onboarding webinars.
  • If you are starting a new position after previously resigning or retiring from the NYCDOE, fill out an Application for Withdrawal of Resignation/Retirement, have your principal sign it, and mail it to: NYC Department of Education, Office of Salary Status, 65 Court Street, Room 815, Brooklyn, NY 11201.

Managing Your Employee Information

  • Make a note of your EIS ID number and your Employee ID number (these were included at the top of the welcome message you received) as they are required for many aspects of your onboarding process
  • Confirm your DOE login/Outlook ID and password. Your login should be created within 72 hours from when you receive your welcome message. To find it, and to reset your password, use the account confirmation tool. Be sure your password is easy to remember—you’ll need it to access important online tools, systems, and support pages.
  • Use Employee Self-Service (ESS) to manage your employee information. Log in using your 7-digit DOE Employee ID number (listed at the top of the welcome message you received). Note that you will not be able to access ESS until September 7. 
    • Your temporary ESS password  consists of:
      • the last two digits of your Social Security Number followed by an underscore ("_"), plus
      • the first three letters of your birth month (must be upper case), plus your birth day (including the leading zero, if applicable) and birth year.
        So, for example, the password for an employee with a SSN of XXX-XX-XX99 and a birth date of 01/02/1900 would be 99_JAN021900.
    • After logging in with your temporary password, you will be prompted to change it. Passwords must contain a minimum of eight characters, including at least one number, one letter and one of the following special characters:  
                       !  @  #  $  %  ^  &  *  (  )  -  =  +  \  |  [  ]  {  }  ;  :  /  ?  .  >  <  _ 
    • If you have trouble logging in, or if you need your Employee ID number, call HR Connect at (718) 935-4000.
    • To request a password reset, send an email with your name and Employee ID number to NYCAPSESSPASSWORD@schools.nyc.gov. Your reset password will be sent to your DOE email address.   
  • Use ESS to update your tax status and home address if necessary.
  • All DOE employees are required to have an employee ID card for safety and security purposes.  You can also use it to take advantage of local incentives and discounts available to DOE employees. To obtain a DOE Photo ID card, complete the Application Form for NYC DOE Photo ID Card. You must fill out and submit the completed form in person at the HR Connect Walk-In Center (65 Court Street, First Floor, Brooklyn), during the hours of Monday – Friday 9 a.m. to 5 p.m. (excluding holidays). Come before 4:30 p.m. to ensure that you will be serviced before the closing time.

Getting Paid

  • Your first paycheck should be ready on the pay date closest to the completion of your first two weeks of work. Your pay dates will be around the 1stand 15th of each month. If there are any delays in the processing of your payroll information, you’ll receive your check on the following pay date, with retroactive pay. Talk to your payroll secretary for more information.
  • Use the Payroll Portal to enroll in direct deposit (required for all new teachers), as well as to find pay stubs, get duplicate W-2 forms, see your payroll calendar, and more.
    • To log into the Payroll Portal:
      • Enter your Outlook (DOE) User ID;
      • Enter your Outlook (DOE) password; and
      • Enter either your Employee Identification Number (EIN) or your EIS Number (file number).
    • Please create a salary step application. You must submit your salary step application within six (6) months of your appointment date (example: if your appointment date is September 4, 2018, you have until March 31, 2019 to apply without losing retroactivity). Read more about salary steps here.
    • You can apply for a salary differential if you have a Master’s degree or at least 30 credits beyond your Bachelor’s degree.

Getting Your Benefits

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