How to Use Institutional Review Board Manager

Create an IRBManager Account

NOTE: If you already have an account and are unable to login, please do not create a new account. Instead, go to the IRBManager login page and click on ‘Forgot Password?’ and enter your email address to receive a new password. If you are still unable to login, please send an email to support@IRBManager.com to receive help.

1. Go to the IRBManager login page
2. Under “Don’t have an account?”, click “Click here to register"
3. Enter Client: NYCDOE
4. Enter Type
   • If you are a Principal Investigator(PI), choose "investigator" and enter your contact information and institutional email address (note: DO NOT register accounts using Gmail, Yahoo, or other non-institutional services). If you are a student, note that you must serve in the role of PI but that your protocol will require review and approval by your faculty advisor prior to submission.
     
   • If you are a Coordinator who will be submitting for an investigator, choose "coordinator." (Note: The Principal Investigator, Faculty Advisor, and every other member of the research team will need to register an account in the system using this same process. All research team members must be named on the protocol submission.)

Submit an IRB Proposal

1. Log in to IRBManager.
2. When asked for a username, use the email address from your login process.
3. Once you’ve logged into the homepage, click on Settings in the upper right. Once in that section, enter your institutional address and phone number information.
4. To submit a new proposal, please click on the New Proposal Submission link in the upper left under Actions. This will take you directly into the form to start answering questions.
5. If you’d like to see what the full IRB Proposal Submission Form looks like, including all questions, and potential values for dropdown type questions, click Start xForm under actions in the upper left. Click on the printer icon next to the IRB Proposal Submission Form. This will give you a view of a form that you can print.
6. When you’re ready to start entering information, choose the blue link for the IRB Proposal Submission form.
7. Enter your study information.
8. Once you’ve completed and submitted the form, NYCDOE personnel will begin the review process.

Submit a Data Request

1. Log in to IRBManager.
2. When asked for a username, use the email address from your login process.
3. Once you’ve logged into the homepage, click on Settings in the upper right. Once in that section, enter your institutional address and phone number information.
4. To submit a new proposal, please click on the New Proposal Submission link in the upper left under Actions. This will take you directly into the form to start answering questions.
5. If you’d like to see what the full Data Requests form looks like, including all questions, and potential values for dropdown type questions, click Start xForm under actions in the upper left. Click on the printer icon next to the Data Requests form. This will give you a view of a form that you can print.
6. When you’re ready to start entering information, choose the blue link for the Data Requests form.
7. Enter your study information.
8. Once you’ve completed and submitted the form, NYCDOE personnel will begin the review process.