Provide Early Childhood Care and Education Services

Beginning in 2019, all contracted birth-to-five early childhood care and education services will be managed by the Department of Education (DOE), including 3-K for All, Pre-K for All, and services that are currently part of EarlyLearn NYC. The DOE will procure services under new program models with the goals of increasing quality, equity, access, and sustainability.

The birth-to-five system of early care and education is designed to uphold a set of core values. In order to produce positive outcomes for children, families, and providers, the DOE seeks to: 

  • Provide children from birth to five years old with access to a high-quality early childhood program that is held accountable to and supported to meet high expectations of program quality.
  • Ensure a sustainable early care and education system that accurately reflects need across the city and sets up all programs for successful enrollment.
  • Value the expertise of program leaders, educators, staff, and families, and work together to meet community needs.
  • Promote socioeconomic and racial integration in early childhood classrooms.
  • Provide extended day, extended year services and robust family supports to the families that need them most.
  • Ensure leadership and teaching teams have the knowledge and skills they need to provide quality instruction to all children, and help programs continuously improve.

Open Requests for Proposals (RFP)

Birth-to-Five RFP

The Birth-to-Five Request for Proposals (RFP) for early childhood care and education services beginning in 2020 opened on March 5, 2019.

The RFP seeks providers of services for infants, toddlers, and preschoolers, combining services that are currently part of EarlyLearn with 3-K and Pre-K for All programs. This is an important step in creating a stronger early care and education system in New York City that will benefit children, families, and providers.

Proposals must be submitted by Wednesday, June 5, 2019 at 2PM EST. All current EarlyLearn and 3-K and Pre-K for All center-based providers (NYCEECs) must apply to at least one DOE RFP to continue services in 2020 and beyond. See below for information on additional upcoming RFPs.

If you are a provider with a contract that expires after 2020, you are strongly encouraged to apply, as the timeline for any future RFPs is not yet confirmed.

Head Start/Early Head Start RFP

The Head Start/Early Head Start Request for Proposals (RFP) for Head Start and Early Head Start services beginning in 2020 opened on March 13, 2019.

This RFP is designed to solicit proposals for Head Start and/or Early Head Start services in alignment to the regulations and expectations of the Federal Office of Head Start.

Head Start is a federally funded program designed to promote the school readiness of young children from low-income families through agencies in their local community. Head Start and Early Head Start programs support the comprehensive development of children from birth to age five and their families through early care and education, health and family well-being services. Awards for services through this RFP are contingent on the DOE receiving funding from the Office of Head Start.

Proposals must be submitted by Thursday, June 13, 2019 at 2PM EST. Providers interested in partnering with the DOE to offer Head Start and/or Early Head Start in 2020 and beyond can apply.

If you are a provider with a contract that expires after 2020, you are strongly encouraged to apply, as the timeline for any future RFPs is not yet confirmed.

Upcoming RFPs

Later in 2019, a Family Child Care Networks RFP and an RFP for supplemental funding for programs receiving direct federal Head Start grants will be released.

How to Apply to DOE RFPs

To access the RFPs, your organization must first create an account and become pre-qualified in HHS Accelerator. Please note that completing a prequalification application is not the same as submitting a proposal. Once pre-qualified, you will be able to download documents related to the RFP, complete your proposal, and submit your completed proposal and required documents through the HHS Accelerator system. Providers must submit a written proposal along with other required documents by the deadlines outlined above and detailed in the text of the RFP.

Detailed instructions on how to complete a proposal in HHS Accelerator can be accessed in the Provider Guide to Submitting Proposals in HHS Accelerator. Additional resources for using the HHS Accelerator system, such as user guides, videos, and training dates are listed on the HHS Accelerator website.

If you have questions about the HHS Accelerator system, contact the Mayor's Office of Contract Services (MOCS) HHS Accelerator support team at help@mocs.nyc.gov.

Pre-Proposal Conferences

Pre-proposal conferences will be held to provide further information on the RFPs for interested applicants and answer questions. Conference details are below, and are available through HHS Accelerator.

All pre-proposal conferences listed below will cover the same content and will include information related to both the Birth-to-Five Services RFP (R1267I0040) and the Head Start/Early Head Start Services RFP (R1268I0040). If a proposer is submitting a proposal to both the Birth-to-Five Services RFP and the Head Start/Early Head Start Services RFP, it is necessary to attend only one conference.

Please note that proposers can attend a conference in any borough and are not limited to attendance in the borough of their proposed site location. As space is limited, proposers must pre-register to attend a conference.

Providers who are unable to attend a conference in the Bronx, Brooklyn, Queens, or Staten Island, either due to scheduling conflicts or because registration is full, are advised to register to attend the Manhattan Pre-Proposal Conference on Wednesday, April 10, 2019.

The Pre-Proposal Conferences have concluded.

2019 Pre-Proposal Conferences Schedule and Registration Information

Borough

Location

Date and Time

Registration Information

Translations Available

ManhattanHigh School of Fashion Industries Auditorium
225 W. 24 St.
New York, NY 10011
April 10
4PM–6:30PM
CompletedSpanish, Mandarin
Staten IslandNew Dorp High School Auditorium
465 New Dorp Ln.
Staten Island, NY 10306
April 11
10AM–12:30PM
CompletedSpanish
Queens44-36 Vernon Blvd
Fifth Floor
Queens, NY 11101
April 15
10AM–12:30PM
CompletedSpanish
BronxMonroe College
Mintz Auditorium
2501 Jerome Ave.
Bronx, NY 10468
April 16
4PM–6:30PM
Completed Spanish
BrooklynSt. Francis College Founder’s Hall
180 Remsen St.
Brooklyn, NY 11201
April 17
10AM–12:30PM
CompletedSpanish, Mandarin

If you have questions about these RFPs, email PreKRFP@schools.nyc.gov.

Additional Resources

HHS Accelerator Trainings from MOCS

The Mayor’s Office of Contract Services (MOCS) is hosting trainings to provide technical support with HHS Accelerator and PASSPort. Topics include prequalification, the proposal submission process, and PASSPort enrollment.

Registration is required for all HHS Accelerator and PASSPort trainings.

All in-person group trainings will be held at 255 Greenwich Street, 7th Floor, New York, NY 10007. For questions, please contact the Mayor’s Office of Contract Services HHS Accelerator support team at help@mocs.nyc.gov.

Please note that these trainings are general HHS resources intended for technical support only, and are not specific to the DOE’s Birth-to-Five and Head Start/Early Head Start RFPs.

For more information about the content of the Birth-to-Five and Head Start/Early Head Start RFPs, please attend one of our Pre-Proposal Conferences.

 TopicDate and Time Type Registration Link 
PrequalificationFriday, April 12
10AM–11AM
WebinarCompleted
PrequalificationWednesday, April 24
3PM–5PM
In-Person Group TrainingRegister Now
PrequalificationFriday, May 10
10AM–11AM
WebinarRegister Now
PASSPort EnrollmentFriday, April 5
10AM–11AM
WebinarCompleted
PASSPort EnrollmentWednesday, April 24
1PM
In-Person Group TrainingRegister Now
PASSPort EnrollmentFriday, May 3
10AM–11AM
WebinarRegister Now
Competing for Funding (Submitting a Proposal)Friday, May 17
10AM–11AM
WebinarRegister Now

 

RFP Preview

This RFP Preview, issued on November 26, 2018, outlines programmatic values, program models, supports and standards that will be a part of the DOE's early childhood system in 2020 and beyond, as well as the RFP timelines and processes.

DOE Response to Commentary and Questions on RFP Preview

After releasing the RFP Preview, the DOE held round-table meetings and information sessions with hundreds of providers across the City, as well as briefings with our advisory groups, advocates, elected officials, and other key stakeholders. We also solicited written comments over a 30-day period. Throughout the process, we received questions and insights that have been invaluable in our RFP planning and design process. In this memo, we provide clarifications and responses to some of these questions and comments.

Clarification for Head Start Grantees and Delegates: Joint OHS and DOE Memo

The purpose of this joint memorandum is to provide clarification to Head Start and Early Head Start grantees and delegates in New York City on the DOE's 2019 Requests for Proposal (RFPs) for all contracted birth-to-five early care and education services to begin in July or September 2020.

Following the release of the DOE's RFP Preview, the Office of Head Start (OHS) and the DOE sought to clarify how those changes will impact Head Start (direct funded and delegate) providers in New York City. We encourage all current and prospective Head Start providers to read the memo as they consider responding to the RFPs being released in 2019.

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