How to Use IRB Manager

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New to conducting research in NYCDOE? Start with the "Doing Research in New York City Public Schools" page.

 

Before you begin

You must use your institutional email address to create an account. You may not use a non-institutional email address to create an account (Gmail, Yahoo, Hotmail, etc.). If you are a NYCDOE employee, but you are submitting a research protocol for a graduate program, you must use your university email address to create an account.

If you already have an account but forgot the password, do not create a new account. Just reset your password. If you haven’t logged in for a while, your account may be deactivated. If so, please email IRB@schools.nyc.gov and ask that your account be reactivated. Do not create a new account.

    To create an account

    1. On the IRB Manager login page click on “Click here to register.”
    2. Enter your institutional email address and confirm. (If you are a NYCDOE employee, you may only use your NYCDOE email address if you are conducting the study as part of your job.)
    3. Fill in the relevant information about your organization/institution, name, and contact information.
    4. Click Register.

    To submit a Study Submission Form

    As of Summer 2026, all submissions must now be completed on a single Study Submission Form in IRB Manager. Separate forms for new IRB and DRC review are no longer available.  

    After logging in, click on the “Start xForm” link under Actions in the top left corner. Select the type of form you need to submit. 

    Available forms include:

    • Study Submission Form – Use this form to submit a new study
    • Credentialing – Use this form to submit CITI certification if you have completed CITI certification with an email address that is not the one associated with your IRB Manager account, or through another organization with compliant CITI requirements (this is rare). If you completed CITI with the same email address as your IRB Manager account, your CITI completion reports will be automatically uploaded to your IRB Manager account each night, and you do not need to submit the Credentialing form. 

    Available forms for users with an open study, accessed through your study page:

    • Add or Remove Study Staff – Use this form to add or remove staff from your study
    • IRB Protocol Continuing Review/Renewal Request Application 2.0 – Use this form to renew your study (studies are typically only approved for one year at a time)
    • Closure – Use this form to close your study
    • Protocol Violation, Deviation, Adverse Event, and/or Unanticipated Problem Report – Use this form to report any protocol violations, deviations, adverse events, or unanticipated problems 

    If you need to make a modification or amendment to your study, use the “Copy for Amend” function. Download instructions from IRB Manager here: Copy for Amendment Instructions.

    If you would like to see all of the questions on a form before you begin completing it, click on the Print icon next to the form to access a view where you can print. Please note that this Print view may not show all of the questions that are hidden by built-in form logic. 

    Additional Resources

    Contact Us  

    Have questions or need assistance? Please contact the RFOC team at IRB@schools.nyc.gov.