The FAMIS (Financial Accounting Management Information System) Portal is the DOE’s web-based purchasing application that allows users to make purchases from DOE-contracted vendors. Non-public schools use FAMIS to place orders for textbooks, library books, and computer hardware and software with funds received from the New York State Loan Programs. In addition, non-public schools use FAMIS to:
- View spending plans to determine their school’s allocations
- Look up activity codes
- Transfer funds from one loan program to another
- View purchase history
- Print copies of purchase orders
All participating schools now have a four character alpha code for a DOE location code. You will see your four character alpha code upon signing into the FAMIS portal. Please be sure to use this alpha code assigned to your school on all documents, correspondence and inquiries pertaining to FAMIS issues. The alpha code will be populated on all purchase orders generated in FAMIS and will reflect your school’s delivery address.
Placing an order in FAMIS requires a two-step process. In addition to your school’s assigned FAMS ID, used by your school’s designated “initiator” to create an order in the FAMIS Portal; a second FAMIS ID is required for the principal or building leader to “approve” the order. The principal cannot be the “initiator. All principals or building leaders who are “approvers” will need to create a “Signature” in the approval box to approve an order. Please refer to NPS How to Approve or Reject a PO in FAMIS.
Starting at the beginning of Fiscal Year 2022, new features have been added to FAMIS to help school and central purchasers identify NYC certified Minority and Women-Owned Business Enterprises (M/WBE) for their procurement needs.
Purchasers can now easily identify a NYC certified M/WBE vendor in FAMIS through the New York City M/WBE logo, visible on both the “Purchasing/Payments” tab while creating a purchase order for non-contracted vendor and the “Inquiry’’ tab on the “Vendor Inquiry” screen, if the vendor is NYC certified.
To learn more about M/WBEs, how a vendor can become NYC M/WBE certified, and the ways M/WBEs benefit our organization, please see Finding M/WBEs for Your Procurement Needs. Additional updates to FAMIS to help identify M/WBE vendors are forthcoming.
If you need help logging into the FAMIS portal, please read our FAMIS Portal Instructions for Non-Public Schools. Should you encounter any issues logging into FAMIS and need additional assistance, please contact the DOE’s Finance Service Center: (718) 935-5000 or email firstname.lastname@example.org . You will need to provide your school name, BEDS#, DOE (alpha) location code, FAMIS User ID and PIN.
All other inquiries pertaining to the New York State Loan Programs should be directed to the ONPS, NYSTL Unit at email@example.com. Please provide your DOE alpha location code and BEDS #.
For DOE Employees who want more information please refer to the FAMIS M/WBE Resources document.