How to Schedule a Secure Zoom Meeting

Update on Personal Meeting IDs

After October 23, 2020 you will no longer be able to use a personal meeting ID for Zoom meetings. For security reasons, all meetings must be scheduled individually with the proper settings (see below for instructions).

This change should not affect recurring meetings that you've already scheduled, unless your recurring meetings use your personal meeting ID. In this case, you will need to reschedule those recurring meetings so that they have a unique ID (recurring meetings in a series will have the same meeting ID by default). For more info, read this Zoom support article on how to schedule a recurring meeting.

Meetings that are scheduled to happen one time should be scheduled individually. This is for safety and security reasons. 

How to Schedule a Secure Zoom Meeting

Properly scheduling a DOE meeting on Zoom is key to the safety and security of you and your students and staff. Several updates have been made to the DOE Zoom platform to simplify the process of creating a secure meeting. The process is as follows:

Web Browser

  1. Go to Zoom (https://nycdoe.zoom.us/)
  2. Click Sign-In.
  3. Enter your DOE ID and password.
  4. From the left side bar, click on Meetings.
 
  1. Click on Schedule a Meeting.
  2. Enter your meeting details.
 
  1. Scroll down to the Meeting Options section.
  2. Make sure Only authenticated users can join is checked.
 
  1. Select one of the following options from the drop down:
  • Staff (most secure): for meetings with staff and students. 
  • Sign in to Zoom: select this for meetings with parents who do not have a DOE account. 
  1. Click Save.
  2. That's it!

Desktop Client

  1. Open Zoom. 
  2. Click on Schedule
 

Important: Do not click New Meeting. You must schedule a meeting first, so that you can select a user authentication setting.

  1. Enter your meeting details.
  2. Click on Advanced Options.
  3. Make sure Only authenticated users can join is checked.
  1. Select one of the following options from the drop down:
  • Staff (most secure): select this option for meetings with staff and students.
  • Sign in to Zoom: select this for meetings with parents who do not have a DOE account.
  1. Click Save. That's it!
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